Procurement and Contract Coordinator

2 weeks ago

Singapore SINGAPORE AMERICAN SCHOOL LIMITED Full time

The Procurement and Contract Coordinator will be responsible for all aspects of the procurement process and oversee contracts administration at Singapore American School. This role includes ensuring that procurement activities are efficient, compliant with school’s policies and procedures and aligned with school’s objectives. Procurement activities will include but not be limited to negotiating with vendors and suppliers, and managing contracts in an effort to obtain cost-effective quality services, products and supplies with a goal of managing procurement expenses schoolwide.

We are seeking an innovative leader with experience developing, implementing and enforcing consistent purchasing policies and procedures across academic and operational functional areas of the school.

**Responsibilities**:
Procurement Management
- Develop procurement strategies that are inventive and cost effective
- Review procurement policy and procedures, and provide support and advice to other departments
- Act as an advisor and key point of contact for decentralized purchasing activities performed within the school
- Conduct and lead purchasing and procurement training sessions to ensure that all employees involved in purchasing decisions and activities have a clear understanding of procurement guidelines and purchasing parameters

Purchasing activities
- Perform purchasing activities (tender, award, issuance of purchase orders, review of agreements and the follow up on product and service delivery) for overseas purchases related to educational materials

Vendors and suppliers management
- Review vendors’ qualification and perform financial due diligence on qualified vendors
- Maintain a database of vendors in SAP
- Build and maintain strong relationships with vendors and suppliers to support the school’s procurement needs

Contracts administration
- Review and approve contracts as per delegation of authority,
- Maintain contracts database, ensuring all contracts are up-to-date and properly executed
- Monitor contract performance

Others
- Act as a key user for procurement activities conducted in SAP
- Maintain positive relationships with vendors and internal stakeholders
- Identify opportunities to streamline existing procurement processes. Reinforce internal controls related to purchasing activities and ensure compliance
- Develop reporting and Key Performance Indicators (KPIs) on purchasing performance and spending and regularly report to the Finance Director

**Required Qualifications**:

- Bachelor degree in purchasing, supply management, logistics or business administration
- At least 5 years of procurement management experience
- Demonstrated ability to lead teams and to influence without direct authority across a large organization
- Experience in education industry procurement / purchasing would be a plus through is not a requirement for success in this role
- Experience with e-procurement and Enterprise Resource Planning (ERP) such as SAP S4 Hana
- In-depth knowledge of preparing and reviewing contracts, invoicing, and negotiating terms of agreement
- Proficient in Microsoft Office and Google suite
- Ability to effectively prioritize and execute tasks in a high-pressure environment to drive results
- Excellent customer service and communication skills
- High level of integrity, professionalism and demonstrated attention to detail

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