Admin Assistant

2 days ago

Singapore DEEP IDENTITY PTE. LTD. Full time

**Role Summary**:
The Admin Assistant provides essential office administrative support to ensure smooth daily operations and assists with simple IT tasks. The role involves and not limiting to supporting document management, coordinating with vendors, and providing basic IT support such as SharePoint updates and laptop maintenance.

This is a part-time position requiring availability for **3 half-days per week**, **starting immediately and committed until end October.**

**Key Responsibilities**:
**Office Administration**
- Support day-to-day office operations
- Manage office inventory; handle procurement and asset tracking.
- Coordinate and support meeting arrangements, including room bookings, refreshments, and equipment setup.
- Handle incoming and outgoing mail and courier services.
- Support document filing, record keeping and scanning of documents
- Support offboarding process.
- Support general administrative tasks as assigned.

**Vendor Payment**
- Support Finance in vendor payment, including verifying invoice with BU heads.

**Basic IT Support**
- Manage and update SharePoint (e.g., uploading documents, maintaining site structure).
- Perform basic troubleshooting of office IT equipment (e.g. laptops).Assist with factory reset and basic setup of laptops and other office devices.

**Job Specifications**:
**Qualifications & Experience**
- GCE ‘O’ Level or Diploma in Business Administration, IT, or related field.
- Minimum 2 years of experience in office administration; basic IT support experience is a plus.
- Familiarity with Microsoft Office and SharePoint.

**Skills & Competencies**
- Basic knowledge of IT systems, hardware, and troubleshooting.
- Organized, detail-oriented, and reliable.
- Able to work independently with mínimal supervision.
- Flexible and adaptable to changing priorities.

**Other Requirements**
- Ability to handle confidential information with discretion.
- Immediate availability and ability to commit until end October 2025.

**Reporting Line**
- Reports to: Head of HR

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