Senior Library Executive, Communication

1 week ago

Singapore Nanyang Technological University Full time

The Office of Information, Knowledge & Library Services seeks an enthusiastic and passionate individual to join the Communication & Outreach team to execute strategic communication initiatives and stakeholder engagement activities using skills and knowledge in event management, logistics, publicity tools and social media and provide a wide range of administrative and management support for the team.

Responsibilities:
- Execute engagement activities for the various stakeholders, e.g. undergraduates and postgraduates.-
- Act as key liaison to communicate directly with stakeholders, e.g. school and college administrators and library colleagues to facilitate their requests.- Coordinate logistics required for major library events, activities, and initiatives.- Coordinate the setup and takedown of exhibitions or displays within library premises with both internal and external users.- Conduct research and seek recommendations for purchases required for the team’s events and projects.- Contribute approved content to website and social media channels.- Maintain content calendar for the team.- Monitor and recommend potential trends and topics in social media and website developments for the team’s review.- Coordinate and monitor the progress of design requests and production of promotional materials for the library.- Distribute promotional materials to various publicity channels and platforms.- Perform administrative tasks which includes rostering of staff and Student Assistants, budget tracking, and procurement.- Collect, organise and perform basic analysis of key statistics.- Source, recommend and secure the appropriate catering, gifts, display accessories and equipment.- Maintain the team’s inventory of gifts, marketing collaterals, exhibition accessories, and equipment.

Requirements:
- A recognised Degree in any discipline or a diploma holder with extensive working experience.- Knowledge and experience in the use of Microsoft Word, Excel and PowerPoint.- Knowledge and experience in organizing workshops, events and activities.- Knowledge and experience in using web and social media tools.- Knowledge of content management systems and online educational tools will be advantageous.- At least 2 years working experience in a marketing or communications role.- Experience with designing and supervising direct marketing materials.- Good oral and written communication skills.- Service and user oriented.- Self-motivated and able to work independently.- Strong interpersonal and communication skills.- A good team player.- Creative with an eye for design.

Hiring Institution: NTU

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