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Front Desk Administrative Assistant
2 weeks ago
**About Our Client**
Our client is an established shipping company and is the world’s largest independent feeder carrier. They operate throughout Asia, Middle East, Africa, Caribbean, Latin Americas, Mediterranean and Europe.
Operating a fleet of more than 100 vessels, they present a healthy mix of vessels operating on their services. Ranging from nominal capacity of 500 TEU to 7,000 TEUs, they are able to run both shuttle services as well as longer relay services centred around main transhipment hubs, serving all types of cargo needs.
They are looking for an individual to join them in their growing team, here is your chance to be part of an exciting team geared towards both company and personal success.
**FRONT DESK ADMINISTRATIVE ASSISTANT (1-Year Renewable Contract)**
- **1 Year Renewable Contract;**:
- **Office location at Shenton Way**:
- **Completion bonus of 1 month’s basic salary;**:
- **Medical benefits of S$400 per annum;**:
- **Group Hospitalisation and Surgical insurance cover;**:
- **16 days annual leaves;**:
- **All ages are welcome to apply.**
**General Information**
**Main function**:General Administration
Provides administrative and facility supports to ensure efficient operation of general office.
**Purpose of the role**:
To assist with the reception functions of meeting and greeting, phone answering, general administrative support to ensure the smooth running of the office.
**Reports to**:Administrative Executive
**Main Accountabilities (not limited to the followings)**:
- Daily housekeeping of meeting rooms and general office areas;
- Meet and Greet - receiving guests, booking and maintaining of meeting rooms;
- Assist to make drinks for guests in the absence of the cleaning / pantry staff;
- Arrange for courier services and distributing of mails;
- **Assist HR in onboarding of new joiners and off boarding of leavers in the event HR is not able to be present;**:
- Assist in full spectrum of office administration including but not limited to facility management such as co-ordinating of facility requirement (e.g., repairs and servicing of lights, pantry appliances, green walls, plants, etc) - ensuring office is well kept;
- Maintaining and ordering of offices/pantry supplies;
- Assist in sourcing of vendors/quotations;
- Arrange hotel bookings when requested;
- Arrange transport services for guests when requested (cabs/pick up service);
- Preparation for trainings/meetings that require logistics arrangement (drinks/meals/table arrangements etc.,);
- Assist with Sea Staff (subsidiary) office visit matters;
- Checking of hotel and transport rates and transferring the information onto excel for comparison;
- Assist with getting the needful stakeholders to do the briefing and block their calendars.
**Job Requirements**:
- GCE ‘N’ / ‘O’ / NITEC in Office support;
- Minimum 2 years of relevant experience;
- Extremely competent in written and spoken English;
- Competency in Microsoft Office (Word/Excel/PowerPoint);
- Ability to multi-task.
**Key Performance Indicators**:
- On time delivery of tasks assigned;
- Good housekeeping of the office;
- Accuracy of work.
**Personal Characteristics**:
- Possess good and mature attitude and is self-motivated and disciplined;
- Ability to work under pressure with tight deadlines at times;
- Good interpersonal and communication skills;
- Cooperative and a good team player;
- Flexible and adaptable to changes positively.
Are you ready for a challenging and exciting endeavour that will require the investment of a lot of hard work, dedication and all your experience? Are you ready to bring your skills and competencies to support the establishment and enhancement of our client’s business? If yes, you might be exactly the new team member they are looking for
Please submit your updated and comprehensive CV in **MS WORD FORMAT ONLY (NOT PDF) **with full career details with, stating current or last drawn salary with full breakdown such as base, incentives, AWS, etc. and expected salary, contact details, educational qualifications, working experiences, reasons for leaving each past employment(s) and availability date to:
**Personal Data Protection Statement for Job Applicants**
**Thank you**
**THOMAS CHAN | CEI No: R1766693 | Benchmark Staffing Solutions | EA License: 21C0679 | UEN: 53435609E
