Hse Administrative Assistant

2 weeks ago

Tuas, Singapore Rotary Engineering Pte Ltd Full time

**Description**

Under direct supervision of HOD, provides general administration support for HSE Corporate; administrative matters coordination with Procurement, Finance and ISD.

**Responsibilities**
- Raise MCRs for procurement matters and follow up on PR/PO/IP/GR.
- File necessary administration documents such as MCRs/POs, IT issuance forms, etc.
- File delivery orders, MCRs, purchase orders, memo faxes, correspondences, etc.
- Assist, coordinate and support in HSE related invoices / General Invoices / Back charge with other dept.
- Verify IFS/SAP/K2-related data for administrative support.
- Coordinate and liaise with ISD for IT-related items for HSE.
- Collate, issue, and purchase stationery and other items (printing, name plate, name cards, pantry items, etc.) and be responsible for replenishing them.
- Petty cash reimbursement matters for HSE Corporate and related personnel.
- Perform monthly and yearly inventory on PV and pass it to accounts.
- Keep HSE files organized, maintain historical reference, and record data.
- Monitor and maintain printer/copier matters.
- Maintain office NB updates.
- Timesheet, etc. Record and submit timecards for HSE staff.
- Assist and support department/Company event activities (such as Heng Kang, 7th Month, etc.).
- Assist in maintaining office equipment and HSE assets.
- Assist in prepare tender documents exercise eg: align word documents with new requirement/logo.
- Record minutes during internal meetings/discussions.
- Any other admin job assigned by department manager/HOD.
- To be proactive in creating a safe working environment for everyone and ensuring that HSE inhouse rules are observed at all times.
- To consider HSE aspects when planning and carrying out tasks to eliminate and reduce HSE hazards, aspects and risks

**Main Requirements**
- Office Skills Certificate or “O” Level.
- 1 -2 years of relevant working experience in office environment.
- Computer literate in MS Office Word, Excel, PowerPoint.
- Proficient in SAP is advantageous.

**Education Qualification**
- “O” or “A” Level Certificate or equivalent.

Pay: $2,000.00 - $3,433.85 per month

**Benefits**:

- Health insurance

Schedule:

- Monday to Friday

License/Certification:

- authorization to work in Singapore (required)

**Location**:

- Singapore 638828 (required)

Work Location: In person

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