Accountant Office Manager

2 days ago

Orchard, Singapore EASY SPEED INTERNATIONAL LOGISTICS LIMITED Full time

Location: Singapore

Reports To: Chief Executive Officer (Chief of Staff)

Position Type: Full-Time

Job summary

Key Responsibilities:

- Personal Assistance:

- Manage Chief of Staff’s calendar, schedule meetings, and coordinate appointments.
- Prepare and edit documents, reports, and presentations as needed.
- Arrange travel itineraries, accommodations, and logistics for business trips.
- Assist with personal errands and tasks as required.
- Administrative Support:

- Organize and maintain office files and records, both electronic and paper-based.
- Coordinate and facilitate internal and external meetings, including preparing agendas and minutes.
- Monitor office supplies and place orders to ensure adequate inventory.
- Assist in the preparation and processing of expense reports and invoices.
- Manage and track key administrative projects and deadlines.
- Office Management:

- Oversee day-to-day office operations to ensure a productive work environment.
- Act as a point of contact for office-related issues and coordinate with facilities management.
- Implement and maintain office policies and procedures to improve efficiency.
- Support onboarding and training of new staff members as needed.
- Assist in organizing company events, meetings, and conferences.
- Communication:

- Serve as a liaison between executives, staff, and external stakeholders.
- Handle sensitive and confidential information with discretion.
- Prepare communication materials, including newsletters, notices, and announcements.
- Reporting and Documentation:

- Compile and maintain reports and records related to administrative activities.
- Track and report on key performance metrics and administrative tasks.
- Human Resources Support
- Assist in recruitment processes, such as posting job ads and scheduling interviews.
- Maintain employee records and update personnel information.
- Support the onboarding of new staff.
- Budget and Finance
- Assist in budget preparation and monitoring of expenses.
- Process invoices and handle basic financial transactions.
- Data Entry and Record Keeping
- Enter and update data in relevant systems accurately.
- Maintain records of various activities and transactions.
- Policy and Procedure Implementation
- Ensure compliance with organizational policies and procedures.
- Communicate and enforce relevant regulations to staff.

Qualifications:_Education:_
- Bachelor’s degree in Business Administration, Management, or related field (preferred).
- Experience:_
- Minimum of 2 years of experience in a personal assistant or administrative role.
- Experience supporting senior executives or management preferred.
- Logistics/Freight Forwarding industry preferred.
- Skills:_
- Strong organizational and multitasking abilities.
- Excellent written and verbal communication skills.
- Proficiency in office software (e.g., Microsoft Office Suite, Google Workspace, Power BI).
- Ability to handle confidential information with integrity.
- Strong problem-solving skills and attention to detail.
- Attributes:_
- Professional demeanor and positive attitude.
- Ability to work independently and as part of a team.
- Adaptability and flexibility in a dynamic work environment.
- Working Conditions:_
- Must be self-motivated to work independently in a remote work environment.
- Able to travel as and when required.
- Work in a dynamic environment - e.g. outside of normal working hours, etc.

Pay: $3,500.00 - $4,000.00 per month

Work Location: In person

Expected Start Date: 01/01/2025

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