Senior Executive

**Career in the Hospital**
Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose - to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.
We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

**About NUH**
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

**About Department and Purpose of the Position**

The Senior Executive / Assistant Manager will act as a liaision person between NUHS Research Office and Department on research administrative matters. You are also required to formulate finance-related policies, procedures and Standard Operating Procedures to enhance efficiency, effectiveness, and compliance.

**Key Responsibilities**

**Grant-related Matters**
- Obtain approvals from PIs prior to requesting for statement of accounts from 1FSS
- Provide advice to new investigators within the department on financial planning, budgeting, forecasting and grant management
- Assist new investigators on management of grant accounts
- Keep track of grant utilisation and advice PI on balances in their grant
- Provide advice for better utilisation of grant funding
- Assist new investigators within the department with claim matters
- Submission of claims on ePay for journal articles, flight expenses, conference fees, etc
- Management of PI-related research grants' databases, including clinical trials
- Keeping track of new and expired grants
- Assist PIs in preparation and submission of grant claim form to Research Office
- Collation of supporting documents for claim submission
- Liaise with 1FSS and Research Office Finance for grant-related discrepancies, and provide solutions to solve the discrepancy issues.

**Procurement**
- Weekly management of procurement requests database on FormSG
- Assist PIs in procurement processes, as department's authorised user, for items needed for their research projects
- Request for quotations from vendors, including flight tickets from NUH travel agencies
- Submit quptations for Purchase Request on procurement portal
- Ensure vendor submits the endorsed delivery order for invoice submission
- If amount more than $5k, submit a Sourcing Request on procurement portal
- Communicate with procurement team on handling of vendor not being able to accept NUH T&Cs
- Evaluation of vendor's quotations for assessment and price reasonableness

**Creation of IO accounts**
- For sponsored funds (from companies), submission of request for an account creation on eSundry
- Prepare documes that are required for submmission, including research collaboration agreement and ethics approval
- If company is not a NUH vendor yet, submit a request to create vendor account on Decisions portal

**Database and Fund Management**
- Management and monthly updating of NUH and NUS research staff listing in department and medical students
- Quarterly collation of research publications in the department
- Assist in reviewing research collaboration agreements and subaward letters for PIs with collaboration with other institutions
- Assessing and approving of ePAS ID requests for research staff and medical students doing research
- Maintenance and management of department research fund and its utilisation

**Training**
- Training of newly onboarded research staff (NUH and NUS) for EPIC training as Credentialed Trainer
- Preparation of slide decks for new clinicians planning to embark in research

**NUS Matters**
- Quarterly consolidation of NUS and NUH research grants received in the department across the years
- Quarterly consolidation of research publications of PIs under department
- Contract liaison officer for extension and variation research agreements
- Creation of study records for new study in EPIC for research teams in department
- Provide support to NUH research admin for department grants includes but not limited to procurement, claims submission on ePay, IO creation, ADID access approvals, and handling of queries from research team/r