Administrative Assistant

1 week ago

Singapore Young Men's Christian Association of Singapore Full time

You are responsible for supporting Centre Supervisor in the daily administration work and supporting Programme Staff/Mentors in the daily supervision of children’s safety and carrying out of the Student Care's programme.

**Responsibilities**:
**FEES AND OTHER PAYMENTS**
- Assist the Supervisor to collect fees from parents and other payments when necessary.
- Assist to prepare receipts for payments.
- Ensure that parents make payments promptly.
- Preparation of FinancialvReport.
- Update GIRO Deduction List.
- Reimburse staff for Petty Cash expenditure.

**ENROLMENTS**
- Handle parents’ enquiries/record enquiries.
- Assist the Supervisor to call parents for registration/enrolment.
- Assist and ensure that parents complete all fields in the necessary forms and submit essential documents to the relevant Government Authority.
- Ensure additional subsidy forms are submitted by parents punctually and counter checks forms.

**FILING & GENERAL ADMINISTRATION**
- Maintain accurate records for child enrolment/withdrawal and subsidy claims/other administrative records.
- Ensure that all documents/records are prepared and filed according to guidelines set in order to meet ISO standards.
- Prepare and submit Petty Cash/ Cheque Payment Vouchers.
- Prepare Purchase Orders and order for food and other items.
- Assist Student Care Mentors in the photocopying of worksheets and other materials when required.
- Conduct monthly stock check on items such as stationery, toiletries.
- Maintain a well-organized and clean office.
- Answer phone calls and practise good telephone etiquette.
- Undertake any other duties as assigned by the Supervisor.

**SUPPORT STAFF & OTHER MATTERS**
- Assist Student Care Mentors in the daily supervision of children’s safety and carrying out of the Student Care especially for outdoor play and free play.
- Help Student Care Mentors during field trips and ad-hoc activities.
- Any other duties or projects to be assigned by the immediate superior.

**Requirements**:

- Minimum O Level.
- PC Literate with at least one year of administrative experience.
- Working Location
- Punggol

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