Administrator Intern

Company

Chelsea Academia

Designation

Administrator Intern

Date Listed

29 May 2025

Job Type

Entry Level / Junior Executive
- Full/PermIntern/TS

Job Period

Immediate Start, For At Least 6 Months

Profession

Education / Training

Industry

Creative / Media

Location Name

Bencoolen Street, Burlington Square, Singapore

Address

175 Bencoolen St, #01-45, Singapore 189649

Map

Allowance / Remuneration

$800 - 1,450 monthly

Company Profile

Chelsea Academia is a dynamic training centre based in Singapore, dedicated to equipping adult learners with practical, industry-relevant skills. We specialise in delivering high-quality training programmes in areas such as Communication, Customer Service, Early Childhood Education, Phonics and Literacy, and Personal Development.

Our mission is to empower individuals with knowledge and confidence, enabling them to thrive in both their professional and personal lives. Whether upskilling for career advancement or exploring new interests, learners at Chelsea Academia benefit from engaging content, experienced trainers, and a supportive learning environment.

With a commitment to excellence and lifelong learning, Chelsea Academia proudly supports the development of educators, professionals, and service providers through both public and customised in-house training solutions.

**Job Description**:
Job Summary:
The Administration Officer plays a key role in the smooth execution of Chelsea Academia’s training programmes. This position is responsible for administrative coordination, learner support, records management, and ensuring effective day-to-day operations of the training centre.

Key Responsibilities:
1. Training Coordination
- Schedule training courses and manage room bookings, trainers' calendars, and logistics.
- Prepare and collate training materials, handouts, certificates, and course evaluations.
- Liaise with trainers to confirm session details and requirements.
- Track attendance and feedback for reporting and continuous improvement.

2. Learner & Client Support
- Assist learners with registration, payment, course information, and post-course follow-up.
- Handle enrolment documentation, including WSQ registration and SkillsFuture submissions where applicable.

3. Administrative & Office Operations
- Maintain accurate and updated records of training programmes, attendance, and inventory.
- Manage office supplies, equipment maintenance, and vendor coordination.
- File and manage hardcopy and digital documents in accordance with PDPA guidelines.

4. Finance & Claims Support
- Assist with invoice preparation, payment tracking, and claims submission (SkillsFuture, SSG, etc.).
- Reconcile course fee collections with finance records in coordination with the accounts team.

5. Compliance & Reporting
- Ensure documentation aligns with audit, regulatory, and SSG/WSQ requirements.
- Support in generating reports on training statistics, attendance, and learner outcomes.

6. Marketing & Events Support (as needed)
- Provide admin support for course promotions, open houses, or partner events.
- Update training schedules on social media or websites when required.

Application Instructions

**Requirements**:
Minimum GCE ‘O’ Level or Diploma in Business Administration or related field.

At least 1 year of administrative experience (experience in training/education preferred).

Proficient in MS Office (Word, Excel, PowerPoint) and Google Workspace.

Strong communication and organisational skills.

Ability to multitask, prioritise, and work independently in a fast-paced environment.
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