Administration Assistant

1 day ago


Bukit Merah, Singapore Singapore LNG Corporation Pte Ltd Full time

**Administration Assistant / Executive**:

- 13 Sep 2024**General Overview**

The incumbent shall provide front desk and administrative support in SLNG and together with his/her reporting manager ensure a high standard, efficient and safe day-to-day office operations at SLNG’s corporate office.

**Roles and Responsibilities**

Front Office
- Responsible for handling front office reception and related duties, including meet & greet guests, answering calls and handling inquiries, handling incoming & outgoing mail/ documents/ parcels, updating staff directories, facilitating meeting room bookings and ensuring the upkeep of meeting rooms and general office spaces.

Office/Facility Administration
- Responsible for supporting Admin Manager in day-to-day operations and administrative duties in SLNG office such as:

- Purchasing and maintaining office supplies and/or services including sourcing and evaluation of quotations right through to goods receipts and verification
- Liaison with landlord on facilities management matters e.g. car park administration, office repairs and maintenance, cleanliness, fire drills etc.
- Travel arrangements e.g. coordinate flight schedules, hotel accommodation, visa processing etc.
- Liaise with key vendors on maintenance and repairs office equipment /systems e.g. air conditioning, photocopiers, printers, AV equipment, telephone systems, and manage office /space/equipment resources ensuring that they are readily-available for use by staff and are well maintained
- Drive and support corporate initiatives e.g. updating of Intranet, take part in Productivity projects, workplace risk assessment, and sustainability efforts etc.

Staff Engagement
- Logistics support for corporate meetings, staff events & talks, quarterly staff communication sessions, birthday celebrations etc.
- Be involved in staff welfare committee related activities and events
- Any other duties and projects, as and when assigned by his/her reporting manager

**Work Experiences**
- Excellent communication and interpersonal skills.
- Team player with strong interpersonal skills with the ability to deal with all levels of people
- Highly customer-oriented, tactful and diplomatic
- Pleasant disposition, and has a positive and outgoing personality. Ability of work independently, multi-task and work under tight deadlines.
- **Education Requirements**
- Minimum Diploma in Business Administration / Management



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