Administrative Assistant

7 days ago

Singapore EXPORT DEVELOPMENT CANADA (SINGAPORE BRANCH) Full time

EDC is Canada’s export credit agency, offering information, knowledge and innovative commercial solutions to help Canadian exporters and investors expand their international business. We take on risk so Canadian businesses can take on the world.

When you join our team, you’ll be helping Canadian companies bring their vision, passion and innovation to the global marketplace. Your knowledge and expertise will support more than 13,000 Canadian companies and their customers in as many as 200 markets worldwide. You’ll work shoulder-to-shoulder with the best and brightest in an inclusive, collaborative environment that fosters professional development and success. And you’ll know that you’re making a difference every day—for companies, for Canada and for the people you work with.

The Office Administrator is primarily responsible for the efficient and smooth functioning of the EDC Singapore office (the “branch” by supporting general business operations. The Office Administrator provides support to the different teams of the Branch through administrative tasks and acts as a receptionist when required. The Office Administrator assists in the arrangement of business travels and logistics as well as coordinating of calendars and meetings. The Office Administrator liaises with the headquarters on administrative matters and updates in processes. The Office Administrator is also in charge of the tracking and reporting of expenses on behalf of the branch.

**Discipline Summary**
- Supports general business operations by providing various administrative support activities as a generalist or in a combination of Disciplines in the Administrative Services Function
- Provides administrative support to Director and/or nonexecutive employees or groups in the organization
- Arranges business travel, coordinates meeting arrangements, and/or tracks expenses
- Identifies, enhances and follows specific processes and procedures to maximize the efficiencies of branch’s workflows to which the support is being provided

**Key Responsibilities**
- Provides administrative support to the team and the leadership team including, but not limited to handling correspondence, managing and coordinating calendar and meeting agendas, tracking time and attendance, managing workflow, routing information, preparing documents and presentations, arranging logistics, processing inquiries, administering budgets
- Provides file, document or information storage and retrieval services including classification, organization and electronic data/Information entry or sourcing
- Manage travel scheduling and bookings
- Administers expenses and tracking as well as managing the Purchasing Order
- Manages and coordinates Leadership meetings (including the development of agendas and materials) & minutes (Weekly, Monthly, Townhalls, etc.)
- Manages group attendance in PeopleSoft
- Manages group SharePoint & group related Livewire requests when needed
- Prepares communications and meeting materials, including PowerPoint presentations
- Coordinates group moves with Facilities
- Solves administrative problems and initiates improvements to administrative standards, controls and processes, process improvement
- Provides support on EDC events, both internal and external
- Provides support to the translation team, including coordination of translation requests, and vendor relationship management

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