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Admin Executive
2 weeks ago
Daily;
- Plan and coordinate administrative procedures and systems and devise ways to streamline processes
- Plan and allocate office space
- Oversee facilities services and maintenance activities
- Organize and supervise other office activities, office meeting, staff events and recreation activities (recycling, renovations, event planning)
- Arrange for courier and documentation
- Handle suppliers & internal staff enquiries on all matter
- Clerical and general admin duties to assist with daily office operation
- Answer phone calls and other admin duties
- Assist in any other ad-hoc duties as assigned
- Printing invoice and delivery order
- Checking staff personal hygiene
- Recording kitchen equipment temperature
- Receiving and checking on incoming goods
- Capability to multi-task and perform under tight deadlines
Weekly;
- Maintain inventory record
- Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constrains
- Supplier invoice data entry and filing
- Record and maintain supplier list
Monthly;
- Manage business license and tenancy agreement (drafting, renewing and terminating)
- Fully responsible for Admin Department & oversee admin support i.e admin purchasing matter, office equipment, business license & office cleanliness
- Handling of expenses claims and petty cash
- Updating supplier Halal certification
- Maintain Inventory list and closing stock
Requirements;
- Diploma in Business Administration, or a closely related field, or equivalent field
