Human Resource and Administrative Assistant

7 days ago


Singapore GATEWAY ES PTE. LTD. Full time

Roles & Responsibilities

We are looking for a Human Resource and Administrative Assistant.

You will act as the first point of contact for HR & Admin related queries from employees and external partners.

**Major Functions**:
To provide day-to-day administrative support in the implementation of human resource policies, procedures, and ensure smooth office operations.

**Major Duties and Responsibilities: Human Resources**
- Handle recruitment process such as posting advertisement, phone screening for shortlisting, arranging interview, employment contracts and etc aligned with local regulations, Company policies and procedures.
- Monitor the implementation of HR policies and procedures followed by managers and staff.
- Answer employees queries about HR-related issues.
- Update and manage employee records.
- Assist payroll department by providing relevant employee information (e.g., leaves of absence, sick days, and work schedules).
- Prepare confirmation letters, and monitor contract expiry for renewals.
- Other ad-hoc HR & Admin duties & projects delegated from management and superior.

**Major Duties and Responsibilities: Administrative**
- Oversee all administrative tasks in the office compliance with policies and procedures and Singapore’s legal, fiscal, and statutory requirements.
- Acquire and maintain office furnishing, equipment, and supplies, and provides administrative support for the maintenance of the telephone, communication, and computing system.
- Establish and maintain appropriate filing and information flow systems
- Perform reception duties and address all general inquiries

**Required Qualifications**:

- Diploma in Human Resources or Revelant Diplomas.
- 2 years working experience in a similar capacity.
- Added advantage if available immediate or within short notice.
- Thorough understanding of Singapore labour and employment laws.
- Good computer skills in spreadsheets and word processing.
- Good organisation and interpersonal skills with ability to function in a multi-cultural environment.
- Fluent spoken and written English.
- Flexible, resourceful, and able to perform despite tight schedules.
- A high-level individual who is independent, proactive, with good attitude and mindset.
- Must take initiative to complete task assigned.
- Has a strong stakeholder focus and service-oriented attitude.
- Engages with HR service providers and suppliers on HR systems, payroll, insurance, training and development.
- Other tasks may be assigned as necessary according to organizational needs.
- Pay Package will be commensurate with experience.


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