Accounts Executive

2 weeks ago

Singapore Kennedys Law Full time

**Job Title: Accounts Executive**

**Team: Finance**

**Location: Singapore**

**Team**

The Finance team consists of a Finance Manager, one Accounts Executive, one Senior Credit Controller, one Legal Biller, one Finance Operations Administrator and we are looking for an Accounts Executive to join our team.

This is a varied and exciting role with a dynamic, international law firm and would suit a proactive individual who is strong in communication and analytical skills.

Key relationships to establish are with Singapore Partners, lawyers, business services and secretaries. There will also be dealings with team mates and colleagues in the APAC and UK region.

**Key responsibilities**
- Process all Accounts Payable transactions including verifying, classifying, posting, and recording AP data in compliance with Group Policies and Procedures
- Complete responsibility of accounts payable, disbursements posting and payments and intercompany transactions.
- Process all receipts, payments and GIRO deductions on a daily basis from Client and Office Accounts
- Manage the transactions in the Fixed Deposit account and liaise with the bank relationship manager on all FD transactions.
- Preparing Bank reconciliations for all bank accounts on a monthly basis and ensuring to resolve all reconciling items in a timely manner.
- Post Accounts Payable invoices for vendors and staff expenses as required via Chrome River which are to be processed twice a month.
- Comply with the requirements of Solicitors Accounting Rules (SAR) and Law Society of Singapore.
- Liaise with the secretaries and Partners of all teams for urgent payments, internal transfers and other transactions to provide the teams with highly efficient service.
- Assist with the production of reports as required.
- Demonstrate a high level of dedication and flexibility, to ensure urgent transactions and tight deadlines are adhered to as and when required.
- Review disbursement ledgers to clear credit balances and unpaid disbursements. All disbursements to be paid within 48 hours of receipt of funds from clients.
- Review the Accounts Payable Ledger on a monthly basis to look for inconsistencies and clear AP balances.
- Request for statement of accounts from creditors and prepare reconciliations with our AP ledger with an aim of resolving any discrepancies.
- Liaise with Business service Managers on invoices payable with clear communication of when task has been completed.
- Respond to information requests promptly, in a timely and efficient manner, referring any complex queries to the Finance Manager.
- Carry out general administration tasks, which includes photocopying, filing, scanning and archiving.
- Maintain accurate account records and an organised filing system.
- Provide cover during holiday periods for other team members.
- Refer any contentious issues to the Finance Manager.

**Knowledge, skills & experience**
- Preferably with relevant experience from legal or insurance industry
- Good level of IT skills, including Word and Excel. Ideally a working knowledge of Elite 3E or similar financial systems.
- Excellent communication, analytical and writing skills is required due to the nature of the role
- A proactive team player who is professional, confident and has good interpersonal skills across all levels of stakeholders in the firm
- Able to work under pressure and meet tight deadlines and urgent requests.

This is a developing role and the job description is not exhaustive and may vary in line with changes in the team's objectives and firm policy.

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