Administrative Support Professional

3 days ago

Singapore beBeeAdministrative Full time

About the Role

We are seeking a highly organised and proactive Administrative Support professional to join our team on a day-to-day basis. The ideal candidate will be responsible for managing schedules, coordinating meetings, handling communications, administrative tasks, finance, and ensuring smooth office operations.

Key Responsibilities:

  • Provide general administrative and clerical support to the team.
  • Answer and direct phone calls, emails, and other correspondence.
  • Schedule and coordinate meetings, appointments, and travel arrangements.
  • Prepare and edit documents, reports, and presentations.
  • Maintain filing systems, both electronic and physical.
  • Handle procurement, order office supplies, and manage inventory levels.
  • Assist with data entry, document processing, and record keeping.
  • Support administrative tasks, finance, or other departments as needed.
  • Greet and assist visitors professionally if needed.
  • Ensure the office environment remains tidy, organised, and efficient.

Requirements:

  • Previous experience in an administrative or accounting support role.
  • Proven experience as an administrative assistant or office admin assistant.
  • Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
  • Excellent written and verbal communication skills.
  • Strong organisational skills with the ability to multitask and prioritise.
  • Attention to detail and problem-solving abilities.
  • Ability to work independently and as part of a team.
  • High school diploma or equivalent; additional qualifications as an administrative assistant or secretary are a plus.
  • Able to handle confidential financial information responsibly.

Preferred Qualifications (Optional):

  • Experience with scheduling software or tools (e.g., Google Calendar, Outlook).
  • Familiarity with basic bookkeeping or accounting principles.
  • Prior experience in accounting or Xero is a plus.
  • Comfortable working with numbers and spreadsheets.

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