Secretary and Administrative Assistant

1 week ago


Singapore beBeeSecretary Full time

Job Title: Secretary and Administrative Assistant

Overview:

  • We are seeking an organized and detail-oriented professional to support our operations.

Main Responsibilities:

  • Administrative Support: Provide secretarial services, including preparation and dissemination of correspondence, memos, and forms in a timely manner.
  • Reporting and Data Management: Assist with the completion of regular reports and submissions, including registration of new products and product forecasts.
  • Communication and Coordination: Communicate with headquarters and other stakeholders to ensure seamless workflow.
  • Calendar and Event Management: Manage calendars, schedule appointments, meetings, and events with ease.
  • Minute Taking and Translation: Take accurate meeting minutes to facilitate decision-making and translate written or spoken material into Japanese language, maintaining meaning and context.
  • Ad Hoc Tasks: Perform other tasks as requested by management.

Requirements:

  • Diploma in Business or equivalent qualification.
  • Minimum 2-3 years of relevant secretary experience or related experience.
  • Proficiency in Japanese language for document translation/interpretation and liaison with Japan HQ and Japanese-speaking counterparts.
  • Able to communicate in Mandarin to liaise with Mandarin-speaking clients and stakeholders.
  • Proficiency in Microsoft Office applications.

What We Offer:

  • A dynamic and supportive work environment.
  • Ongoing training and development opportunities.


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