Media Operations Specialist

Company description Publicis Groupe is not just a company you work for; it's a platform for you to take your talent to the world. If you want to help change the world, ideas alone are not enough. Real impact can only come from having meaningful access to a world of knowledge, people, and resources. At Publicis Groupe, you are connected to our global network, intelligence, tools, clients, brands, and 80,000 brilliant minds with expertise in data, technology, media, strategy, creativity, and business transformation, all literally at your fingertips. Go ahead, the world is waiting. Publicis Groupe is the third-largest communications group in the world. Founded in Paris in 1926, we are present in more than 100 countries as leaders in marketing, communication, and digital business transformation. Our two biggest solution hubs in Singapore are Publicis Communications and Publicis Media & Digital. Publicis Communications, the creative communications hub of the Publicis Groupe, is a collective of passionate, purposeful, and progressive creative agencies in Singapore, including Publicis Worldwide, Leo Burnett, Saatchi & Saatchi, Prodigious, and MSL. Publicis Media & Digital, comprising global media agency brands Starcom, Zenith, Spark Foundry, and Performics, is powered by digital-first, data-driven practices that help our clients navigate the modern media landscape. Our other solution hubs, Publicis Sapient and Publicis Commerce, empower businesses to embrace digital transformation and provide comprehensive commerce experiences. Responsibilities Billing Admin Manage the media billing processes, including coordinating with media planning teams on billing instructions Conduct media plan actualization and reconciliation monthly Update spots and remarks on Publicis's proprietary billing platform based on actualized amounts Generate proforma invoices for approval by the shared service team Resolve billing discrepancies with stakeholders such as media vendors, media, finance, and shared service teams Monitor billing status and report accordingly Participate in finance WIP billing meetings to ensure client invoices are processed timely Support onboarding of new suppliers and ensure 100% billing completion within three months of activity end date Respond to client billing queries as needed Media Buying (Offline and/or Online)Handle day-to-day media buying activities for the agency Negotiate and maintain relationships with media owners to secure competitive master contract pricing Understand client business objectives and online media role from planning to billing Identify and deliver added value opportunities across clients Book campaigns according to briefs and ensure financial accuracy Monitor campaign delivery, reconcile under-deliveries, and assist with auditing Manage invoicing processes, including proof of ads, supplier invoices, TV reporting, and signed schedules Monitor ad server and vendor reporting performance Update and report on client expenditure by campaign and media Maintain media master contract compliance Prepare creative materials and manage submission timelines Keep WIP reports updated and ensure job reconciliation and closure Qualifications 1-3 years experience in media agency handling media trafficking or buying, with familiarity with major publishers Proficiency in offline buying; experience with online buying and digital ad operations is preferred Strong numerical skills and intermediate proficiency in Microsoft Excel (pivot tables, VLOOKUP)Analytical, meticulous, with an excellent eye for detail Team player with an action-oriented mindset, capable of working independently Eager to learn and become proficient in billing tools and systems Excellent written and verbal communication skills Proactive, able to prioritize tasks, and work under pressure #J-18808-Ljbffr