Receptionist - Front Desk Admin

2 weeks ago

Singapore OOM PTE. LTD. Full time

Front Desk & Reception Duties
Serve as the first point of contact for visitors, clients, and staff, creating a welcoming and professional environment.
Answer and direct incoming calls, emails, and enquiries promptly and courteously.
Manage meeting room bookings and ensure readiness, including cleanliness, equipment, and refreshments if needed.
Greet and usher guests to meeting rooms, ensuring a professional and hospitable experience.
Receive, sort, and distribute incoming mail, parcels, and courier deliveries; coordinate outgoing mail and courier services.
Administrative Support
Provide general administrative assistance to various departments.
Maintain and update office records, databases, and filing systems (both physical and digital).
Assist with data entry, document preparation, and basic reporting tasks.
Monitor and order office supplies and pantry items to maintain adequate stock levels.
Liaise with vendors, contractors, and service providers for office maintenance and supplies.
Office Coordination
Support the coordination of company events, meetings, and staff activities.
Assist in maintaining a clean, organized, and efficient office environment.
Support basic HR-related tasks such as maintaining staff attendance records and assisting with onboarding logistics.
Other Duties
Assist management with ad-hoc administrative projects.
Ensure compliance with company policies and procedures in front desk and administrative operations.
Perform any other duties assigned by the HR Department or management.
Qualifications & Skills
GCE ‘O’ Level, Diploma, or equivalent qualification.
1–2 years of relevant experience in reception, front desk, or administrative support (fresh graduates considered for entry-level).
Prior experience in office administration or customer service is an advantage.
Proficient in Microsoft Office applications (Word, Excel, Outlook, PowerPoint).
Strong verbal and written communication skills; additional languages are a plus.
Highly organized, detail-oriented, and able to manage multiple tasks efficiently.
Professional and pleasant phone etiquette with a customer-oriented mindset.
Discreet in handling confidential information.
Reliable, proactive, and adaptable to a fast-paced environment.
Positive attitude, approachable, and able to work independently while being a collaborative team player.
Why Join Us
Be the face of the company and play a key role in shaping a professional and welcoming office environment.
Gain exposure to multiple departments and a variety of administrative functions.
Work in a collaborative, supportive team that values initiative, learning, and growth.
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