Assistant Operations Manager

2 weeks ago

Serangoon Garden, Singapore HYPERSCAL SOLUTIONS PTE. Ltd Full time

Description Company Description The Salvation Army has been touching lives in Singapore since 1935 and we remain committed to serving the underprivileged in the community without discrimination. Every life is precious and we actively help those in need regardless of age, race or religion. Throughout the years, we have established a comprehensive network of social services to meet a wide range of needs. Our diverse programmes reach out to children who need care and protection, families in material need, ailing aged requiring quality nursing care and other needy segments in society. Responsibilities - Supervision of Support Service Staff- Supervise a team of ops executives/assistants to ensure CYG facilities, including the children’s homes' buildings, facilities and key equipment are well managed and safe. - Attend to staff matters – employment, orientation, training, leave, medical claim, duty roster, appraisal and any related matters. - Disseminate information and maintain proper communication among staff. - Security- Coordinate with relevant personnel and contractors to provide security and maintain safety requirements of the homes. - Dietary Support- Oversee kitchen operations, cooks and/or vendors to ensure balanced meals and beverages are properly sourced and provided. - Ensure food hygiene by attending appropriate food‑handling courses. - Adhere to the standards stipulated in the SOC. - Cleanliness- Ensure cleaners maintain general cleanliness of common areas and proper disposal of domestic waste, as well as estate maintenance of the homes. - Transportation Support- Oversee transport support through effective scheduling and drivers operations. - Organise routine maintenance programme for vehicles. - Coordinate all vehicle inspections required by the LTA. - Ensure all vehicle documents (road tax, vehicle inspection certificate, certificate of entitlement, log card, petrol card, cash cards) are renewed on time and kept up to date. - Oversee all vehicle and transport matters. - Storage & Store Management- Proper store management (food, IT equipment etc.), stock or furnishing purchases aligned with effective cost management. - Maintain receipts of purchased/donated items, issue stocks, manage inventory and practice FIFO. - Purchases- Ensure purchases are carried out in the best interest of Gracehaven – follow proper procurement procedures, negotiate best price and ensure timely deliveries. - Infrastructure and Maintenance- Oversee facilities and management of all other CYG premises such as the youth drop‑in centre. - Coordinate contractors/suppliers for maintenance, assess quotations and submit for board approval. - Manage electrical, plumbing, fire safety, CCTV, pest control, AC, landscape matters. - IT Systems and Data Risk Matters- Oversee administration and coordination with vendors for IT systems such as Home Management System, Wi‑Fi management, servers and assist in data risk management. - Cost Management- Identify cost‑effective areas (PUB expenses, purchases, contracts) and verify suppliers’ invoices/claims for necessary

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