Nanyang Technological University | Temp Admin Executive
4 days ago
Temp Admin Executive - 5 (RSIS)
Temp Admin Executive - 5 (RSIS)
Apply locations: NTU Main Campus, Singapore
Time type: Full time
Posted on: Posted 4 Days Ago
Time left to apply: End Date: January 31, 2025 (30+ days left to apply)
Job requisition id: R00019208
The
S. Rajaratnam School of International Studies (RSIS) , a Graduate School of Nanyang Technological University (NTU), is a leading professional school of international affairs and policy-oriented think tank. The School invites suitably qualified individuals for the position of:
Temp Admin Executive
Responsibilities:
Coordinate and prepare for meetings, including putting up and circulating the agenda, booking of meeting space.
Assist with note taking and following up on action items to ensure completion according to agreed timeline.
Maintain and update all documentation in shared drive as and when necessary.
Support the SCRP Team by sourcing, vetting and coordinating with vendors and suppliers as directed by the Senior/Manager of SCRP.
Coordinate with Research Team to help ensure deliverables are completed within timeline.
Events Management & Support:
Work with SCRP to assist with organizing webinars, seminars, workshops, and conferences, including:
Designing and distributing EDMs and invitations.
Coordinating with speakers and guests.
Managing event registration and tracking attendance.
Collecting and compiling event feedback.
Following up with attendees for various requests.
Providing secretariat support by:
Answering and replying to delegate emails.
Assisting and following through with delegates on their queries.
Working with NTU appointed vendors to make travel and accommodation arrangements.
Staffing secretariat at ICCS including:
Assisting speaker and delegate management.
Coordinating with OIA and Rapporteur Teams.
Working with internal (RSIS) and external (MCCY) stakeholders to ensure smooth delivery of conference.
Working with appointed vendors as necessary.
Qualifications:
The ideal candidate should be proficient with Microsoft Office Programs such as Outlook, Word, Excel, and PowerPoint. He/She should have a good command of the English Language and possess strong verbal and written communication skills. The candidate should also be able to multi-task and work in a fast-paced environment. Some work experience in a similar role is preferred.
Application Process:
All applicants should submit the following:
A cover letter specifying how your qualifications match the job description.
A detailed curriculum vitae.
We regret that only shortlisted candidates will be notified.
For further information about RSIS, please visit our website:
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