Senior Executive/Assistant Manager, Nursing Admin

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Job ID: 10691

Job Function: Administration

Institution: National University Hospital

Career in the Hospital Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. Every day, we witness the remarkable impact that our healthcare professionals can have on individuals, families, and entire communities.

At NUH, we are driven by a shared purpose – to lend a helping hand to those in need, to be a source of support and healing, and to empower patients to live their best lives.

We are looking for passionate and committed individuals to join us as we transform lives and create a lasting impact in the lives of our patients. The impact you make at NUH will be profound, regardless of the role you take up in the hospital.

About NUH The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.

About Department and Purpose of the Position Nursing Administration works with Nursing leadership to oversee a range of functions including operations, innovation, sustainability, quality, education, professional development, information technology, risk, finance, strategy, infection control and communication support.

The job holder will support Nursing Administration in business-as-usual operations, nursing innovation and sustainability initiatives, and nursing branding and communication activities. The role is structured with Operations, Innovation and Sustainability responsibilities. The job holder will coordinate operational workflows, support committee secretariat functions, facilitate project implementation, and contribute to continuous improvement, sustainability and communication efforts within Nursing.

Key Responsibilities Operations Responsibilities

Maintain and support nursing-related Real-Time Location System (RTLS) BAU matters, including following up on issues arising, coordinating tagging requirements, ensuring equipment requiring RTLS tagging are tagged appropriately, and supporting related RTLS workflows.

Support business-as-usual operational issues required by the department, including procurement, equipment deployment, coordination and administrative duties.

Serve as secretariat for the Nursing Ops Council (NOC), including coordinating meetings, preparing meeting materials, documenting discussion points and minutes, and following up on action items arising from the meetings.

Plan and coordinate patient-use furniture replacement and maintenance plans for nursing areas, including consolidating requirements, liaising with stakeholders and vendors, tracking timelines and supporting follow-through to completion.

Innovation and Sustainability Responsibilities

Support the planning, coordination and implementation of nursing innovation initiatives, including workflow improvements, digitalization efforts and resource optimization projects.

Assist in gathering user requirements, mapping current workflows, identifying pain points and coordinating with stakeholders to develop practical improvement solutions.

Support sustainability initiatives aligned to departmental priorities, including refuse, reduce, reuse and recycle efforts, as well as nursing-specific sustainability projects.

Serve as secretariat for the Nursing Sustainability Committee (NSC), including coordinating quarterly meetings, preparing meeting materials, documenting discussion points and minutes, and following up on action items arising from the meetings.

Track project progress, prepare updates, maintain documentation and assist in reporting outcomes, benefits and key learning points to relevant stakeholders.

Facilitate engagement with nursing users, administrative teams and cross-functional stakeholders to promote adoption of innovation and sustainability initiatives.

Others

Assist nurses and nursing teams in the planning, filming and editing of nursing branding videos to showcase nursing initiatives, staff stories and departmental engagement efforts.

Support communication-related administrative work, including assisting with the procurement process for the nursing e-newsletter and coordinating required follow-up with relevant stakeholders.

Perform other p