
(Sr) Executive Asst
7 days ago
Overview
(Sr) Executive Asst / (Sr) Associate Executive, Nursing Admin (2-Year Contract)
Job ID: 8951
Job Function: Administration
Institution: National University Hospital
About NUH
The National University Hospital (NUH) is Singapore’s leading university hospital, with a proud heritage dating back to 1905 with the establishment of what’s now the NUS Yong Loo Lin School of Medicine. Our strong ties with the medical school have shaped us into a unique institution, allowing us to seamlessly integrate clinical care with teaching and research. As a university hospital, we go beyond the realm of providing tertiary medical care. We are a hub of knowledge and innovation, attracting healthcare professionals who are passionate about pushing boundaries and making significant contributions to the field.
About Department and Purpose of the Position
Nursing Administration works with Nursing leadership to oversee a range of functions including administrative, quality, innovation and technology, education, professional development, operations, information technology, risk, finance, strategy, infection control and sustainability.
The job holder will provide comprehensive administrative support to the Nursing Department by managing critical communication systems, maintaining departmental documentation, coordinating resources, and facilitating smooth operational processes. This role serves as a central point for administrative efficiency, ensuring that nurses and nursing leadership have the necessary tools, information, and support to deliver high-quality patient care. The successful candidate will innovate in the role and seek continuous improvement in his/her work processes.
Key Responsibilities
Nursing Administrative Support:
Secretariat for the department monthly combined meetings
Prepare certificates, awards and write minutes for nurses’ mass communications platform
Nursing Department Point of Contact for hospital electronic messaging system
Order name cards and name stamps for nurses (when required)
Raise blanket purchase orders and coordinate with vendors for delivery of ward beverages and biscuits as part of nurse welfare initiatives
Email, Systems and Access Management: Manage and update Nursing email groupings
Raise and follow up on access requests for new or transferred nurses
Review and maintain the list of systems approvers for all Nursing cost centres
Ensure proper documentation and organization of departmental records
Document Management and Compliance: Assist in formatting, seeking approval from HOD and uploading Nursing Department Plan, SOPs, HAPs, Procedure Manuals and Ops Risk Assessment forms into electronic Document Control System (e-DCS)
Ensure timely reminders for document updates and approvals. Every document should be minimally reviewed once every two years
Equipment and Resource Management: Issue and collect access cards for docking stations used to secure ward iPhones
Maintain an accurate tracking system for issued equipment
Monitor and maintain stock levels of stationery, masks, and alcohol wipes for Nursing Administration department
Procure necessary supplies in accordance with the procurement policy
Others: Provide administrative support in quality and innovation projects if required
Undertakes any other tasks assigned by the Section Heads, Assistant/Deputy Directors of Nursing and/or Chief Nurse
Key Requirements
Diploma in Business Administration, Healthcare Administration, or related field
1-2 years of experience in administrative roles, preferably in a healthcare setting
Excellent organizational and time management skills
Strong attention to detail and accuracy
Proficiency in Microsoft Office Suite and SharePoint
Ability to maintain confidentiality and handle sensitive information
Excellent written and verbal communication skills
Ability to work independently and as part of a team
Embrace and demonstrate the NUHS core values
Closing & Applications
When you join NUH, you become part of a dynamic and collaborative environment where expertise, knowledge, and compassion all come together. Working in healthcare offers satisfaction that extend far beyond the ordinary. The smiles of gratitude from patients and the profound sense of fulfilment that comes from helping others cannot be measured. It is a career that allows for both personal and professional growth. Be a part of a team that gets to create a transformative healthcare experience for our patients and professionals alike.
#J-18808-Ljbffr
-
Sr Executive/Asst Manager/Sr Asst Manager
2 days ago
Singapore National Healthcare Group Full time $60,000 - $120,000 per yearFamily Group: AdministrationThe ChallengesAs a Sr Executive/Asst Manager/Sr Asst Manager in Operations (Surgery), you will provide operations and administrative support to the department in managing the delivery of hospital-defined strategic goals and initiatives on clinical/development services through assistance on project management activities and...
-
Sr Executive/Asst Manager/Sr Asst Manager
2 weeks ago
Singapore National Healthcare Group Full timeFamily Group: Administration The Challenges As a Sr Executive/Asst Manager/Sr Asst Manager in Operations (Surgery), you will provide operations and administrative support to the department in managing the delivery of hospital-defined strategic goals and initiatives on clinical/development services through assistance on project management activities and...
-
Sr Executive/asst Manager/sr Asst Manager
7 days ago
Singapore Tan Tock Seng Hospital Full time-Family Group: Administration**The Challenges** As a Sr Executive/Asst Manager/Sr Asst Manager in Operations (Surgery), you will provide operations and administrative support to the department in managing the delivery of hospital-defined strategic goals and initiatives on clinical/development services through assistance on project management activities and...
-
Singapore Tan Tock Seng Hospital Full timeSr Asst Manager/ Asst Manager/ Sr Executive, Ops WSH (OHC)Institution: Tan Tock Seng Hospital Family Group: Administration Job Responsibilities: You will work within a team to assist the Assistant Director/Manager to manage the operations of the Occupational Health Clinic and work with the Assistant Director, Ops-WSH to develop programmes and policies to...
-
Asst Engineer/ Sr Asst Engineer
4 weeks ago
Singapore PUB, Singapore's National Water Agency Full timeOverview Join to apply for the Asst Engineer/ Sr Asst Engineer / Engineer (Operations), Tuas Desalination Plant role at PUB, Singapore's National Water Agency Join to apply for the Asst Engineer/ Sr Asst Engineer / Engineer (Operations), Tuas Desalination Plant role at PUB, Singapore's National Water Agency What The Role Is As an Assistant Engineer/...
-
Sr Executive/Asst Manager, Clinical Standards
3 weeks ago
Singapore Tan Tock Seng Hospital Full timeSr Executive/Asst Manager, Clinical Standards & Improvement (1-year contract) Sr Executive/Asst Manager, Clinical Standards & Improvement (1-year contract) 2 days ago Be among the first 25 applicants Get AI-powered advice on this job and more exclusive features. You will be working on the development, implementation and evaluation of clinical quality and...
-
Executive Asst, Rai
8 hours ago
Singapore Tan Tock Seng Hospital Full time-Family Group: Administration As a Sr/ Executive Assistant under Rheumatology, Allergy & Immunology Department, you will be required to maintain the efficient and smooth running of the Department’s Education, Training & Research administrative & secretarial function, and facilitating communication within the department and with other departments in the...
-
Sr Asst Manager
1 week ago
Singapore National Healthcare Group Full time $90,000 - $120,000 per yearFamily Group: AdministrationAsst/Sr Asst Manager, L&D (CHI)Manage the end-to-end operational and administrative aspects of Learning and Development (L&D) initiatives and programmes.Support and implement learning needs analysis, learning plans and monitor the utilisation of training and budget.Administer the learning management system and platforms, including...
-
Project Coordinator
2 weeks ago
Singapore Tan Tock Seng Hospital Full timeProject Coordinator (Asst Manager/ Sr Asst Manager), Clinical Service Planning Institution: Tan Tock Seng Hospital Family Group: Administration PROJECT COORDINATOR (ASST MANAGER/ SR ASST MANAGER)CLINICAL SERVICE PLANNING , TTSH MEDICAL TOWER We aim to provide timely, high quality and definitive care and a restorative healing environment for our patients, so...
-
Sr Executive/ Asst Manager
4 weeks ago
Singapore Institute of Mental Health Full timeSr Executive /Asst Manager (Corp Dev) at Institute of Mental Health Overview The Senior Executive, Corporate Development supports the strategic management functions of the Corporate Development to drive the hospital strategy at IMH. This role is instrumental in advancing strategic planning, master plan oversight, and high-level secretariat support, while...