Assistant of General Manager

8 hours ago

Singapore Alpha ESS International Pte Ltd Full time

Job Summary

We are seeking a highly-organized and proactive Assistant to the General Manager who will also handle key Human Resources and administrative functions. This role is crucial for ensuring the smooth operation of our office and providing comprehensive support to the General Manager, while also managing the day-to-day HR administrative tasks that contribute to a positive employee experience.

Key Responsibilities Executive Support

  • Manage the General Manager's calendar, schedule meetings, and coordinate appointments.

  • Arrange and manage travel logistics, including flights, accommodation, and transportation.

  • Prepare and edit correspondence, communications, presentations, and other documents.

  • Act as the primary point of contact and liaison for internal and external stakeholders.

  • Handle confidential information and maintain a high level of discretion.

Human Resources & Administration

  • Recruitment & Onboarding: Assist and support the end-to-end recruitment process, including posting job advertisements, scheduling interviews, and assisting with new employee onboarding and orientation.

  • Employee Administration: Maintain and update employee records, manage leave applications, and assist in preparing payroll-related documents.

  • Welfare & Engagement: Serve as the first point of contact for employee inquiries regarding company policies, benefits, and general HR matters.

  • Compliance: Assist in ensuring all HR-related activities are in compliance with Singapore's labor laws and regulations.

  • General Administration: Manage office supplies, vendor relationships, and other general administrative duties as required.

Qualifications

  • Bachelor's degree in Business Administration, Human Resources, or a related field.

  • Proven experience in a similar role, ideally with exposure to both executive support and HR administration.

  • Excellent written and verbal communication skills in English and Mandarin for collaborating with cross-functional teams SG, MY and HQ.

  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and HR management software.

  • Strong organizational, multitasking, and time-management skills.

  • High level of integrity and ability to handle confidential information with discretion.

  • Ability to work independently and as part of a team in a fast-paced environment.

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