Administrative Support Specialist

1 day ago


Singapore This is an IT support group Full time

Job Overview : The Administrative Support Specialist is responsible for providing a wide range of administrative and operational support to ensure smooth and efficient daily office operations. This role involves assisting various departments, managing office resources, and supporting key administrative processes. The ideal candidate will possess strong organizational, communication, and multitasking skills, ensuring that administrative tasks are executed with precision and professionalism.
Key Responsibilities :
Administrative Assistance : Provide general administrative support to managers and other team members. Schedule and coordinate meetings and appointments. Manage calendars, prepare agendas, and ensure follow-up on action items. Assist with document preparation, filing, and organization of office records.
Communication and Coordination : Serve as a point of contact for internal teams, clients, and external partners. Answer phones, respond to emails, and direct inquiries to the appropriate department or team member. Assist in preparing and distributing communications, presentations, and reports.
Data Entry and Documentation : Maintain and update office databases, records, and documentation in a timely manner. Perform data entry tasks, ensuring accuracy and completeness of information. Assist in preparing, reviewing, and editing reports or documents for internal and external stakeholders.
Office Management : Order office supplies, manage inventory, and ensure that the office is properly stocked. Coordinate office equipment maintenance and troubleshooting as needed. Maintain a clean, organized, and efficient office environment.
Project Support : Assist in coordinating small to medium-scale projects or tasks. Monitor deadlines, assist with follow-ups, and ensure proper documentation and communication throughout the project.
Confidentiality and Data Security : Handle sensitive information with discretion and maintain confidentiality at all times. Ensure compliance with company policies and procedures regarding data security and confidentiality.
Additional Tasks : Provide backup support to other administrative team members as needed. Assist with onboarding new employees, including preparing documentation and organizing workspaces.
Required Skills and Qualifications :
Minimum O Levels.
Proven experience in an administrative or office support role.
Strong organizational and multitasking abilities.
Excellent written and verbal communication skills.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to handle sensitive information with discretion and maintain confidentiality.
Strong attention to detail and accuracy in all tasks.
Ability to prioritize tasks and work independently with minimal supervision.
Positive, professional demeanor with strong interpersonal skills.
#J-18808-Ljbffr



  • Singapore Life Inc Full time $2,200 - $2,600 per month

    About the JobWe are looking for a talented Administrative Support Specialist to join our team at Life Inc. This is a unique opportunity to work in a fast-paced environment and contribute to the success of our organization.Your key responsibilities include:Serving as a liaison between departments to ensure smooth operations;Providing administrative support to...


  • Singapore This is an IT support group Full time

    Job Overview: The People Specialist will be responsible for a range of HR, payroll, and administrative functions to ensure the smooth running of operations. This role involves assisting with payroll processing, HR operations, office management, employee onboarding and offboarding, and compliance with Ministry of Manpower (MOM) guidelines. The People...


  • Church St, #- Samsung Hub, Singapore The Credence Organisation Full time

    We are looking for a highly organised and detail-oriented Administrative Support Specialist to join our team at The Credence Organisation. As a key member of our support staff, you will be responsible for a variety of tasks that will help us run smoothly.Job Description:Company Overview: We are a dynamic organisation dedicated to delivering high-quality...


  • Singapore CL CONSTRUCTION & RENOVATION PTE. LTD. Full time

    Roles & ResponsibilitiesJob Overview:The Administrative Support Specialist is responsible for providing a wide range of administrative and operational support to ensure smooth and efficient daily office operations. This role involves assisting various departments, managing office resources, and supporting key administrative processes. The ideal candidate...


  • Singapore CL CONSTRUCTION & RENOVATION PTE. LTD. Full time

    Roles & ResponsibilitiesJob Overview:The Administrative Support Specialist is responsible for providing a wide range of administrative and operational support to ensure smooth and efficient daily office operations. This role involves assisting various departments, managing office resources, and supporting key administrative processes. The ideal candidate...


  • Singapore ST Recruitment Centre Full time

    About the RoleWe are looking for a Corporate Support Specialist to join our team at ST Recruitment Centre. As a Corporate Support Specialist, you will be responsible for providing administrative support to our corporate office team. This includes handling incoming calls, responding to customer inquiries, and documenting all calls and actions taken into...


  • Singapore This is an IT support group Full time

    About No deviation At No deviation, we are dedicated to delivering patient-centric solutions that revolutionize the pharmaceutical landscape. As a dynamic expert in engineering consultancy, Commissioning Qualification Validation (CQV), and Quality, Compliance, and Regulatory services, we are looking for individuals who are excited to contribute to impactful...


  • Singapore This is an IT support group Full time

    Join us on a mission to save the planet!Reversing the impact of climate change is one of the world’s biggest challenges. And businesses have a responsibility to lead the way. While individual consumer choices are important, over 80% of all the emissions reductions necessary for the world to reach Net-Zero require business-level action. But despite the...


  • Singapore Marriott Vacation Club International Full time

    Job Highlights: Customer Service Administration Reporting Job Description: We are currently seeking an Administrative Specialist (Closing) for our Singapore office. This position will provide support in relation to closing administration and operations. This position is expected to follow established guidelines to determine the validity of contract, loan,...

  • Support Specialist

    1 day ago


    Singapore Sji International Full time

    St Joseph’s Institution International is a Catholic and Lasallian school that provides a quality international education to a diverse student body, rooted in the community of Singapore. We are seeking a dynamic, experienced, conscientious and proactive individual to join us as: Support Specialist The support specialist is a generalist role responsible for...


  • Singapore DUNLIN IMMIGRATION CONCIERGE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: Sales Support SpecialistCompany: Dunlin Immigration Concierge Pte LtdLocation: SingaporeEmployment Type: Full-TimeAbout UsDunlin Immigration Concierge Pte Ltd is a leading consultancy firm specializing in assisting expats with valid work passes to apply for Singapore Permanent Residency. Established in 2015, we pride...


  • Singapore DUNLIN IMMIGRATION CONCIERGE PTE. LTD. Full time

    Roles & ResponsibilitiesJob Title: Sales Support SpecialistCompany: Dunlin Immigration Concierge Pte LtdLocation: SingaporeEmployment Type: Full-TimeAbout UsDunlin Immigration Concierge Pte Ltd is a leading consultancy firm specializing in assisting expats with valid work passes to apply for Singapore Permanent Residency. Established in 2015, we pride...


  • Singapore LIVEGROWPROSPER Full time

    Roles & ResponsibilitiesWe are seeking a highly motivated and customer-focused individual to join our team as a Client Engagement Support Specialist. In this role, you will be responsible for assisting in building and maintaining strong client relationships by addressing inquiries, coordinating communication, and ensuring client satisfaction throughout their...


  • Singapore LIVEGROWPROSPER Full time

    Roles & ResponsibilitiesWe are seeking a highly motivated and customer-focused individual to join our team as a Client Engagement Support Specialist. In this role, you will be responsible for assisting in building and maintaining strong client relationships by addressing inquiries, coordinating communication, and ensuring client satisfaction throughout their...


  • Singapore DUNLIN IMMIGRATION CONCIERGE PTE. LTD. Full time $1,800 - $2,000

    Job Title : Sales Support Specialist Company : Dunlin Immigration Concierge Pte Ltd Location : Singapore Employment Type : Full-Time About Us Dunlin Immigration Concierge Pte Ltd is a leading consultancy firm specializing in assisting expats with valid work passes to apply for Singapore Permanent Residency. Established in 2015, we pride ourselves on...


  • Singapore PERSOLKELLY SINGAPORE PTE. LTD. Full time

    The person will be part of the IT Application team to maintain existing IT Systems and Bank’s Core Application. This individual is also responsible for providing immediate attention to the daily issues received by IT Service Desk. Responsibilities Provide 1st level support for banking applications e.g. Core Banking System (Avaloq)Problem and incident...

  • Support Specialist

    1 week ago


    Singapore ST. JOSEPH'S INSTITUTION INTERNATIONAL LTD. Full time

    Roles & ResponsibilitiesSt Joseph’s Institution International is a Catholic and Lasallian school that provides a quality international education to a diverse student body, rooted in the community of Singapore. We are seeking a dynamic, experienced, conscientious and proactive individual to join us as: ...

  • Support Specialist

    1 week ago


    Singapore ST. JOSEPH'S INSTITUTION INTERNATIONAL LTD. Full time

    Roles & ResponsibilitiesSt Joseph’s Institution International is a Catholic and Lasallian school that provides a quality international education to a diverse student body, rooted in the community of Singapore. We are seeking a dynamic, experienced, conscientious and proactive individual to join us as: ...

  • Customer Service

    4 days ago


    Singapore ADIRECT SINGAPORE PTE. LTD. Full time

    We are looking for an organized, efficient sales support specialist to be responsible for administrative duties and assisting the sales department in gaining and keeping customers. The sales support specialist's responsibilities include tracking sales, providing customer service, and managing customer orders. The sales support specialist is also...

  • Customer Service

    1 week ago


    Singapore ADIRECT SINGAPORE PTE. LTD. Full time

    Roles & ResponsibilitiesWe are looking for an organized, efficient sales support specialist to be responsible for administrative duties and assisting the sales department in gaining and keeping customers. The sales support specialist's responsibilities include tracking sales, providing customer service, and managing customer orders. The sales support...