Assistant Residences Manager

Functions as the strategic business leader of the property's operations and acts as General Manager in his/her absence. Manages luxury condominium facilities, including physical plant with attention to protection of the investment and plans to increase its value through superior care. Areas of responsibility include Front of the House, Recreation/Fitness Center, Housekeeping, and Security/Loss Prevention. Monitors the development and implementation of departmental strategies and verifies implementation of the brand service strategy and brand initiatives. Verifies the operations meet the brand's target customer needs, verifies employee satisfaction, focuses on growing revenues and maximizes the financial performance of the department. Identifies and corrects building and service defects while providing an increase in value. Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand's target customer and employees and provides a return on investment. Implements training programs related to property management reinforcing constant quality service.
Job Responsibilities
Managing Property Operations
Works with management team to develop an operational strategy that is aligned with the brand's business strategy and leads its execution.
Manage and arrange, AGM, Post-AGM, & Council meetings.
Reviews residents feedback cards, residents' satisfaction results and other data to identify areas of improvement.
Evaluates if the Operations Team is meeting service needs and provides feedback to operations team.
Participates in public space walk-throughs with Engineering and Housekeeping to ensure residents, public space and back of the house areas are well maintained and preventative maintenance processes are in place.
Tours building on a regular basis speaking with employees and to understand business needs and assess operational opportunities.
Reviews findings from Residents feedback and satisfaction results with leadership team and ensures appropriate corrective action is taken.
Works with team to put sustainable work processes and systems in place that support the execution of the strategy.
Reviews reports and financial statements to determine operations performance against budget.
Communicates a clear and consistent message regarding departmental goals to produce desired results.
Manages luxury condominium facilities, including physical plant with attention to protection of the investment and plans to increase its value through superior care.
Verifies the rooms' operations meet the brand's target customer needs, verifies employee satisfaction, focuses on growing revenues and maximizes the financial performance of the department.
Identifies and corrects building and service defects while providing increase in value.
Implements high standards for all aspects of life safety, loss prevention, unit owner identity and privacy protection.
Manage renovation, move in & out, new owner orientation and notifications.
Manage quarterly newsletter submission.
Manage Expense Claims, monthly Financial Submission, SP Utilities Access, Governance SharePoint & Contract Tracking.
Leading Operations Teams
Verifies employees are treated fairly and equitably.
Celebrates successes and publicly recognizes the contributions of team members.
Fosters employee commitment to providing excellent service, participating in daily stand-up meetings and models desired service behaviors in all interactions with Residents and employees.
Develops and executes the necessary decisions to keep property moving forward toward achievement of goals.
Implements training programs related to property management reinforcing constant quality service.
Managing Relationships with Property Stakeholders
Attends Residents meetings and provides meaning or context to the operational results.
Establishes relationship with Residents as a business partnership and supports the relationship between the General Manager and the owner.
Managing Profitability
Coaches and supports operations team to effectively manage controllable expenses.
Works with direct reports to determine areas of concern and establish ways to improve the departments' financial performance.
Leads cost containment efforts within operations including organizational restructuring when necessary.
Focuses on maintaining profit margins without compromising guest or employee satisfaction.
Identifies key drivers of business success and keeping operations leadership focused on the critical few to achieve results.
Develops and implements property-wide strategies that deliver products and services to meet or exceed the needs and expectations of the brand's target Residents and employees and provides a return on investment.
Managing the Guest Experience
Creates an atmosphere in all Front of the House, Food and Beverage and Common areas that meets or exceeds guest expectations.
Champions the brand's service vision for product and service delivery and ensures alignment amongst the leadership teams.
Verifies core elements of the service strategy are in place to produce the desired results.
Establishes and maintaining open, collaborative relationships with direct reports and entire operations team. Ensures direct reports do the same for their team.
Interfaces with Residents on a regular basis to obtain feedback on quality of product, service levels and overall satisfaction.
Welcome and acknowledge all Residence owners and their guests according to company standards, anticipate and address service needs, assist individuals with disabilities, and thank others with genuine appreciation.
Adhere to the highest standards of The Ritz-Carlton service excellence.
Job Requirements
Diploma/Degree in Business Administration, Hotel and Restaurant Management, or related major with 4 years of experience in the guest services, front desk, housekeeping, sales and marketing, management operations, or related professional area.
Experience in luxury hospitality environments.
Strong leadership and team management skills.
Excellent communicator and presentation skills.
Ability to analyze financial reports and operational data.
Property industry work experience, demonstrating progressive career growth and a pattern of exceptional performance.
Proficient in MS Office applications (Word, Excel, Powerpoint, email handling, printer/scanner use etc.)
Ability to multitask and prioritize daily tasks effectively.
Previous experience in a similar role is an advantage.
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