Executive Assistant

2 days ago

Singapore Manpower Singapore Full time

This range is provided by Manpower Singapore. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

The Executive Assistant will provide comprehensive administrative assistance and support to the Vice President, F&B Ops - Asia Pacific (APAC). You will be required to participate in event management-based work, liaise with internal offices across the region and globally, and work outside the APAC time zone at times. You should be accustomed to working in a high-pressure environment where accuracy and attention to detail are essential. You will multitask with a positive and flexible attitude. Be a team player with high professionalism, loyalty, and confidentiality, and will possess the ability to communicate effectively at all levels. Responsibilities include but not limited to:

  • Provide administrative assistance, including diary management, scheduling, travel arrangements, travel schedule for tax purposes, drafting correspondence and presentations, preparing expense reports, organizing conference calls/webinars, and assisting with emails, tasks, and contacts.
  • Provide travel arrangements and expenses claims support for the VP and his team.
  • Maintain department correspondence and files.
  • Take meeting notes as requested.
  • Design and prepare departmental reports (e.g., charts, graphs, tables, etc.).
  • Track the department budget and expenditures and raise concerns when required.
  • Maintain contact lists, group email distribution lists, and task lists for the team and Singapore-based.
  • Ensure onboarding activities for new or transferring team members happen (e.g., laptop set up, mobile phone / AMEX card ordering, etc.).
  • Assist with conferences, functions, and dinners when necessary.
  • Any other duties as assigned

Job Qualifications

  • Diploma or degree holder with 5+ years of relevant experience.
  • Proficient in MS Office - PowerPoint (advanced), Word, Excel, and Outlook.
  • Self-starter, well organized, detail-oriented, assertive, possesses initiative, and takes ownership of responsibilities with a high degree of positive energy and drive.
  • Excellent skills in time management, organization, coordination, and communication (written and verbal).
  • Excellent diplomatic and poised communication skills.
  • Capable of handling multiple projects and implementing appropriate tracking systems with little supervision.
  • Excellent attention to detail.
  • Able to interact effectively and tactfully with team members and stakeholders.
  • Manage confidential information with complete discretion.
  • Able to work on a flexible basis and to work occasionally overtime when faced with critical deadlines.
  • Prior experience in a senior administrative and support position.
  • Flexibility to travel when required (up to 5%).

Please note that your response to this advertisement and communications with us pursuant to this advertisement will constitute informed consent to the collection, use and/or disclosure of personal data by ManpowerGroup Singapore for the purpose of carrying out its business, in compliance with the relevant provisions of the Personal Data Protection Act 2012. To learn more about ManpowerGroup's Global Privacy Policy, please visit

Seniority level

  • Mid-Senior level

Employment type

  • Contract

Job function

  • Administrative

Industries

  • Administrative and Support Services, Office Administration, and Travel Arrangements
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