logistics Coordinator

Job Summary: The Logistics Coordinator in Singapore is responsible for planning, coordinating, and monitoring the movement of goods within local and international supply chains. The role involves liaising with freight forwarders, shipping lines, and customs authorities to ensure timely delivery and compliance with Singapore's trade and import/export regulations. The coordinator manages shipment documentation, monitors inventory levels, and supports daily logistics operations to maintain efficiency, cost control, and customer satisfaction.Essential Duties & Responsibilities: .• Manage end-to-end imports, export, and cross-trade shipments (air, sea, road) including booking, tracking, and coordinating with freight forwarders, carriers, agents.• Prepare and verify shipment documentation (bill of landing, customs documents, certificates of origin, export/import permits) to ensure compliance with local and international regulations.• Liaise with suppliers, shipping agents, and customers in China, Singapore, Middle East and Asian regions, handling enquiries, resolving issues, and ensuring timely updates.• Coordinate internal teams (projects, procurement, sales & finance) to align shipment schedules and order fulfilment.• Monitor shipment status; anticipate delays or issues; escalate and manage corrective actions.• Maintain accurate records of inventory, shipments, costs, and logistics performance metrics.• Assist in cost optimization (freight costs, routing, consolidation) and process improvements.• Perform ad hoc duties or logistics-related projects as assigned by the reporting ManagerEducation & Experience: • Education: Diploma or Degree in Supply Chain Management, Logistics, Project Management, Engineering, International Trade, or related field.• Experience: Generally, 3-5 years of project logistics or freight forwarding experience, with exposure to managing shipments for projects / capital equipment / heavy or oversized cargo preferred.• Language: Fluent in Mandarin Chinese (spoken & written) and strong proficiency in English. Ability to communicate technical, regulatory, and schedule details clearly in both languages.• Technical / System Skills: Proficient in MS Office (Excel, Word, PowerPoint). Experience with logistics / transport management systems (TMS), ERP systems is a plusLicensing or Certifications: N/A Competencies, Skills & Abilities: To perform the job successfully, an individual must be able to execute each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and ability required.KNOWLEDGE: Transportation & Distribution Basic understanding of transport modes : sea, air, road, and rail. Route planning, carrier selection, and load optimization. Local and international shipping procedures, including last-mile delivery operations. Import & Export Regulations General understanding of customs clearance, trade compliance, and documentation (e.g., Bill of Lading, Invoice, Packing List). Awareness of Incoterms and international shipping standards. Knowledge of import/export taxes, duties, and trade restrictions. Systems & Technology Basic computer literacy (Excel, Word, Outlook). Familiarity with logistics and ERP software (e.g., SAP, Oracle, TMS). Understanding of digital tracking systems and e-commerce logistics tools. Problem Solving & Planning Analytical thinking for route optimization and inventory control. Crisis management during shipment delays or transport disruptions. Ability to coordinate multiple tasks under time pressure. SKILLS • Persuasion - Persuading others to change their minds or behavior.• Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.• Speaking - Talking to others to convey information effectively and persuasively.• Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.ABILITIES • Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.• Oral Expression - The ability to communicate information and ideas in speaking so others will understand.• Written Comprehension - The ability to read and understand information and ideas presented in writing.• Deductive Reasoning - The ability to apply general rules to specific problems to produce answers that make sense.• Speech Clarity - The ability to speak clearly so others can understand you.Travel Requirements (Requirement): Ability to Travel if required Office Positions Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.