Senior Associate/Associate, Student Life

Senior Associate/Associate, Student Life (Contract)1 week ago Be among the first 25 applicants The Office of Student Life (OSL) aims to provide holistic student development through co‐curricular activities, leadership programs, and vibrant campus engagement. This candidate will support the planning, facilitation, and administration of student activities and events. He/She will work closely with students, staff, and external partners to ensure a positive and enriching student experience. Key Responsibilities Staff Advisor to Student Organizations Serve as the primary point of contact for assigned student organizations, fostering strong working relationships with student leaders. Guide student leaders on constitutional matters, elections, succession planning, good governance, and compliance with university procedures and financial guidelines. Advise on event planning, budgeting, venue bookings, logistics, instructor/coach engagement, and risk management to ensure activities align with university policies and safety standards. Review and endorse event/activity proposals, financial documents, and related submissions. Support onboarding, training, workshops, briefings, and consultations to build leadership capability and confidence among new office bearers. Student Development Mentor student leaders on leadership skills, organizational management, team dynamics, conflict resolution, governance, and financial procedures. Support student organizations in planning and executing activities, events, and competitions, ensuring optimal use of resources. Foster strong affiliation, school spirit, and student engagement through participation in programs and initiatives. Event & Program Management Oversee or support the organization of local and international tertiary events, student‐led initiatives, leadership programs, and campus‐wide activities. Provide logistical and administrative support, including venue arrangements, issuance and tracking of event logistics, and coordination with internal units and external partners. Assist in the planning and execution of department‐wide and university‐level events to ensure smooth and safe operations. Risk, Safety & Compliance Ensure all student activities adhere to established risk management, safety guidelines, and university policies. Facilitate maintenance and housekeeping of student spaces in collaboration with student leaders and relevant stakeholders. Ensure student organizations comply with governance, audit, PDPA, and financial requirements (including verification of student claims and invoices), maintaining accurate documentation for institutional reviews. Track activity timelines, fund utilisation, fixed assets, and inventory where required. Data & Administrative Support Collate, manage, and analyse data in compliance with the Personal Data Protection Act (PDPA). Maintain accurate records of student co‐curricular (Fifth Row) submissions and update them in relevant systems. Provide general administrative support to ensure smooth operations of the Office of Student Life. Perform any other duties as required to support departmental goals and university objectives. Requirements A recognised Degree is preferred. Strong organisational, coordination, and administrative skills. Ability to respond quickly, manage multiple priorities, and meet deadlines in a fast‐paced environment. Excellent interpersonal, verbal, and written communication skills. Self‐motivated, resourceful, and effective in problem‐solving. Versatile and able to work well under pressure. Willing to work outside regular office hours when required (e.g. events, student activities). Basic financial knowledge for guiding student organisations on budgeting and financial procedures. Genuine passion for working with students and supporting student activities. Seniority Level Associate Employment Type Contract Job Function Education and Management Industries Higher Education #J-18808-Ljbffr