Executive assistant
3 weeks ago
Job Purpose:As the Executive Assistant for the regional HQ, you will report to our CEO. The ideal candidate will be a proactive problem-solver with exceptional communication skills and a keen ability to anticipate needs. This role requires a combination of administrative proficiency, strategic thinking, and impeccable attention to detail to ensure seamless operations and enable our executive team to focus on strategic priorities.Role & Responsibilities:Administration· Provide comprehensive administrative support to CEO, including managing calendars, scheduling meetings, arranging travel itineraries and logistics and handling expense reports with discretion.· Translate official government and regulatory documents (English and Vietnamese).· Receive and forward communications to different staff and departments.· Organize meetings and meeting schedules for each department and ensure conference rooms and other meeting spaces are prepared prior to use.· Support accounting department to process invoices, make payments, and track receipts.· Support human capital department to ensure local and visiting team members’ business needs are met.· Other administration duties as required by CEO; filing, scanning, faxing, courier delivery and receipts, answering phone calls, and responding to emails.Communication Liaison· Serve as a primary point of contact between executives and internal/external stakeholders, demonstrating professionalism and diplomacy in all interactions.· Facilitate clear and efficient communication channels to ensure timely dissemination of information.Organization and Confidentiality· Organize and prioritize incoming requests and correspondence, ensuring that urgent matters are addressed promptly, and non-urgent matters are appropriately delegated or deferred.· Maintain confidentiality and handle sensitive information with the utmost discretion.Projects Support· Assist with the coordination and execution of special projects, initiatives, and events, collaborating with cross-functional teams to drive successful outcomes.· Follow-up actions to ensure alignment with project timelines.· Help management to identify workflow issues and find solutions.· Create, prepare, and deliver reports to various departments.Strategic Support· Research, compile data, and prepare presentations, reports, and briefing materials to support executive decision-making processes.· Proactively identify opportunities for process improvements and implement solutions to optimize workflow efficiency.· Coordinate with local government entities for reporting and site visits.· Ensure compliance with Company ESG policies.· General business development activities.Relationship Management· Cultivate strong relationships with key stakeholders, both internally and externally, to facilitate collaboration and foster a positive organizational culture.· Anticipate needs and act as a trusted advisor, exercising sound judgment and discretion in all interactions.Vendor Management· Overall responsible for travel and logistics within Vietnam.· Serve as main point of contact for local travel and hotel vendors in Vietnam.Requirements§ Bachelor's Degree or equivalent qualification.§ Bilingual, in English and Vietnamese.§ Prior experience in the Renewable Energy industry is a plus.§ Proven experience as an EA, or equivalent role, supporting C-suite executives or senior leadership.§ Exceptional organizational and time management skills, with the ability to multitask and prioritize effectively in a fast-paced environment.§ Discretion and confidentiality in handling sensitive information.§ Ability to adapt to evolving priorities and navigate ambiguity with resilience and tact.§ Tactical thinking and ability to pre-empt challenges.§ Able to plan and execute under defined procedures.#J-18808-Ljbffr
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Executive Support Specialist
3 weeks ago
Singapore Executive Access Full timeWe are seeking a highly skilled and experienced Executive Assistant to support our company directors in various administrative duties.General administrative tasks, including finance and accounting related workLiaising with bankers to provide documentation for Know Your Customer (KYC) purposesTo qualify for this role, you must possess:A minimum of 2 years'...
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Executive Assistant Manager
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Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full timeAt People Profilers (Executive Search) Pte. Ltd., we are seeking an experienced Executive Assistant Manager to join our team in Kent Ridge.The estimated salary for this role is SGD 4,500 - 6,000 per month, depending on experience and qualifications.About the RoleThis is a key position that requires exceptional administrative skills, financial knowledge, and...
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Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full timeWe are seeking a highly skilled and experienced Executive Personal Assistant to join our team at People Profilers (Executive Search) Pte. Ltd.About the RoleThis is a fantastic opportunity for someone who is passionate about delivering exceptional customer service and providing personalized support to our clients.Key Responsibilities:Provide assistance at...
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Singapore Executive Link Services Pte Ltd Full timeInternational law firm at Raffles Quay. Job Duties Supporting Director of Administration in running the Singapore office. Assists with HR matters on employee relations including new hire, prepare employment letters, reference checks, onboarding arrangements, orientations, preparing manuals and orientation folders. Assist in staff appraisal and salary...
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Singapore EXECUTIVE OFFSHORE PTE. LTD. Full timeAt Executive Offshore Pte. Ltd., we are seeking a highly motivated and detail-oriented Administrative Executive to join our team.The successful candidate will provide administrative support to the Chartering Department, conducting market surveys and participating in tendering activities. This role is ideal for individuals with excellent written and verbal...
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Executive Assistant
3 weeks ago
Singapore Executive Access Full timeYou will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general finance experience...
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Executive Assistant
5 days ago
Singapore Executive Access Full time $100,000You will be required to support the company directors in the following General administrative duties General Finance and accounting related work Liaising with bankers to provide documentation for KYC purpose To qualify for this role, you must possess Minimum 2 years working in a family office environment Some prior experience in general...
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Singapore PEOPLE PROFILERS (EXECUTIVE SEARCH) PTE. LTD. Full timeJob Summary:We are seeking an experienced Concierge Service Executive to provide exceptional customer service and create unforgettable experiences for our clients. As a key member of our team, you will be responsible for delivering swift, personalized service while maintaining a sophisticated presence in customer-centric areas.About the Role:This is a unique...
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4 weeks ago
Singapore Executive Access Full timeAbout Executive AccessAt Executive Access, we provide exceptional services to our clients. Our team of experts is dedicated to delivering high-quality support.Job SummaryWe are seeking a highly skilled Business Development Associate to join our team. The successful candidate will be responsible for providing general KYC support, liaising with the bank for...
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Senior digital marketing executive, sea
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Singapore BTI Executive Search Pte Ltd Full timeYou will be accountable for supporting the operations aspect for the overall digital strategy for SEA market. Your work includes planning, implementing, monitoring and reporting on digital marketing campaigns across digital marketing channels. Digital Marketing (Regional) Assist with the development of digital content for social, Email marketing, or online...
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Executive, human resource
2 weeks ago
Singapore Business Executive Coach Full timePress Tab to Move to Skip to Content Link Select how often (in days) to receive an alert: Create Alert This position will provide regional payroll support for Singapore local employees and expatriates in the countries we operate in. Process payroll for Singapore entities and liaise with regional payroll vendors, review and validate payroll processing and...
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Accounts Executive
1 week ago
Singapore BTI EXECUTIVE SEARCH PTE. LTD. Full timeRoles & ResponsibilitiesOur client in the banking industry, is urgently hiring a dynamic accounting professional to join their team.Accounting Executive (6 months contract)Job Description Maintain full set of accounts (AR/AP/FA/GL/BS/PL), including preparation and posting of journal entries Perform daily and month-end account closing activities and bank...
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Communication Assistant
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Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time $2,500 - $3,500Responsibilities Prepare and distribute company’s in-house monthly news bulletin and quarterly magazine in consultation with the Editorial Board; Prepare daily news to be sent out to crew on-board vessels; Work with in-house Graphic Designer and Web Developer in maintaining company website and other publicity materials; Prepare and assist the...
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Executive Assistant
5 days ago
Singapore OUR RECRUITERS LLP Full time $3,000 - $4,800Executive Assistant Job Description: Executive Assistant The Executive Assistant will provide essential support to senior executives by managing schedules, coordinating meetings, and preparing budget reports. This role is vital for ensuring effective communication and smooth operations within the team. Key Responsibilities: Executive Support: Act...
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Singapore Artemis Executive Solutions Full timeJob SummaryWe are seeking an experienced Senior M&E Engineer to join our team at Artemis Executive Solutions. This is a fantastic opportunity for someone with a strong background in Mechanical and Electrical engineering to take on new challenges and contribute to the success of our projects.About the RoleThe successful candidate will be responsible for...
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Communication Assistant
1 week ago
Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full timeRoles & ResponsibilitiesResponsibilities Prepare and distribute company’s in-house monthly news bulletin and quarterly magazine in consultation with the Editorial Board; Prepare daily news to be sent out to crew on-board vessels; Work with in-house Graphic Designer and Web Developer in maintaining company website and other publicity materials; Prepare...
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Executive assistant
3 weeks ago
Singapore Nethermind Full timeJoin to apply for theExecutive Assistantrole atNethermind. What are we all about?We are a team of builders and researchers on a mission to empower enterprises and developers worldwide to access and build on decentralized systems. Our expertise covers several domains: Ethereum and Starknet protocol engineering, layer-2, cryptography research, protocol...