Operations Executive/Admin

2 weeks ago

Singapore Timbre Group Pte Ltd Full time

Venue: One Punggol Hawker Centre Only Singaporeans*Operations at One Punggol Hawker Centre is divided into 3 categories: 1. Daily Operations/Cleaners Maintain quality service standards, ensure cleanliness of the Hawker Centre, ensure compliance to regulations and law Ensure smooth operations of the Hawker Centre in accordance to the company SOPs and operational work flows Deliver positive customer interactions including involvement in customer service, recovery work and compliant management Perform daily visual checks on surroundings for any irregularities, non-compliances, issues that need to be rectified/resolved To manage Tuckshop and handle Tenancy issues Ensure all settlement are tallied Ensure top-up kiosk are in working conditions at all times Ensure tray return stations are in working conditions at all times Ensure cleaners are complying with their daily job requirements Assist in events when needed 2. Tenants Handle tenancy management Liaise with Tenants on operational fundamental requirements Assist Outlet Manager in resolving existing tenants requests and problems Ensure all tenants follow safe work procedures Ensure all documentation is properly updated Ad-hoc duties as assigned Build relations with tenants and solve problems that may arise within the Hawker Centre Issue paper roll to tenants weekly Do monthly NEA reports Do quarterly NEA reports Do quarterly PPT report Do monthly updates on stall assistant for stalls Do quarterly price comparison between competitors Do monthly update on stall tenancy Update operating hours for stalls on monthly basis Update contact details for tenants Do FM report Ensure monthly service reports are filled properly/timely Do proper filling for tenants documents Submit monthly reports to finance Take electrical meter reading every month end Take digester reading daily Ensure posters / banners are updated Email tenants on memo and updates Arrange and liaise for spring cleaning contractors Ensure spring cleaning is done in accordance with requirements Liaise with new stall owners for new stall set up Includes: a) arranging for equipment to be in b) set up of POS system c) educate on how to use the POS d) set up POS backend, creating menu e) educate use of tray card and arranging for stall cutleries f) ensure NEA license is obtained g) ensure $3 meal is available h) dealing with gas supplier and tenants on new setup i) update on operating hours / email j) update relevant departments on the new change a) liaise with stall owners for exiting b) ensure stall is reinstate back (if required)c) ensure POS system is in working conditions and hardware are in good conditions d) ensure tray card is handed over e) arrange for disconnection of gas f) ensure no perishable products are left in the stall g) remove stall from delivery platform (if necessary)h) sign NEA termination form i) remove email and backend access j) update relevant department on the exit k) take final reading upon hand over 3. Tuckshop Planning staff schedule Monthly stock take Ordering of goods and maintaining it at a healthy level Maintenance of equipment at Tuckshop Resolving staff issues Monthly report for sales at Tuckshop Daily entry for shift sales Witness cashiering hand over between shifts Helping out at Tuckshop when needed Update inventory #J-18808-Ljbffr

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