Executive Assistant

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Direct message the job poster from WGT Events & HR Group

We are looking for a responsible Executive Assistant to perform administrative duties which include providing support to the Managing Partner and managing office tasks.

Responsibilities:

• Coordinate and maintain partner's schedules, including appointments and meetings.
• Arrange travel logistics such as booking flights and hotels, planning itineraries, securing visas, organizing transportation, and managing travel-related reimbursements.
• Assist in the preparation of materials for meetings and presentations.
• Provide support for visiting team members.

Office management

• Provide administrative assistance in handling day-to-day office responsibilities.
• Liaise with vendors and suppliers, place orders upon approval and ensure timely delivery and coordination.
• Ensure the office environment remains tidy, welcoming, and well-stocked at all times.
• Maintain files and records.
• Ensure office equipment functioning well.
• Coordinate office relocation and decoration projects as needed.
• Assist office bills settlement, organise and facilitate events, meetings etc
• To assist in all other ad-hoc administration matters as and when required from team

Requirements:

• 5 years of relevant experience and Diploma/Degree in BA or any field relevant
• Proficiency in MS Office Suites is required
• Good communication and interpersonal skills
• Detail-oriented, responsible and proactive
• Able to work independently with limited supervision
• Handle confidential matters with care and execute sensitive assignments with a high level of discretion.
• Strong organizational and multitasking abilities.
• Bi-lingual is a plus (English and Mandarin) to effectively communicate with Mandarin-speaking clients.

Please include the following information in your resume.

• Reason(s) for leaving
• Notice Period / Availability to commence work

By submitting any application or resume to us, you will be deemed to have agreed and consented to us disclosing your personal information to prospective employers for their consideration.

We regret only short-listed candidates will be notified.

EA License | 18C9251 WGT Group

Registration No | R Ketty Lim

Seniority level

• Seniority level

  Executive

Employment type

• Employment type

  Full-time

Job function

• Job function

  Management, Administrative, and Public Relations

• Industries

  Hospitals and Health Care and Funds and Trusts

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