Executive assistant

4 weeks ago


Singapore Millennium & Copthorne International Limited Full time

About the role
This is an exciting opportunity to join the team at Millennium & Copthorne International Limited as an Executive Assistant reporting directly to the Chief Operating Officer. You will be an integral part of the senior leadership team, providing high-level administrative and executive support.
General Office Duties
Provide secretarial and administrative support to Chief Operating Officer (COO)
Calendar management, schedule appointments, coordinate meetings/conference calls
Serve as a liaison, providing assistance to the Board of Directors and facilitating communication
Coordinate meetings with Heads of Departments (HODs), ensuring seamless execution
Perform all secretarial duties to the COO, including organizing and managing documents and correspondence
Execute secretariat functions for meetings, including agenda preparation, minute-taking, and verifying presentation and meeting materials
Compose and prepare confidential correspondence, reports, and complex document
Establish and maintain proper filing system
Procurement of stationery items
Manage and prioritize all incoming and outgoing correspondence, including emails, letters, and packages.
Arrange courier service / despatch of documents
Prepare presentation material, collation of reports etc.
Maintain strict confidentiality regarding sensitive and confidential information
Perform any other duties as and when assigned
Handle Travel Arrangement
Co-ordinate logistics needs for business trip:
Travel Itinerary
Air Ticketing
Visa Application
Hotel Accommodation
Airport Transfer
Process travel expense claim with accuracy and efficiency
Tracking of Document for Approval
To circulate, track and follow-up on documentation that required management’s approval:
Tender Committee Paper
Capex
Payment
Purchase Request
Desired Profile
Minimum ‘A’ Level / Diploma in Business Administration or its equivalent
At least 5 years of relevant admin and secretarial experience
Hospitality experience is preferred
Able to multi-task and work in a fast paced environment
Good telephone etiquette, pleasant personality with good communication skills
Computer literacy and proficient in MS Office applications#J-18808-Ljbffr



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