Assistant Manager, Administrative Support

2 weeks ago

Singapore Nanyang Technological University Singapore Full time

1 week ago Be among the first 25 applicants
Established in 1981, the School of Electrical and Electronic Engineering (EEE) is one of the founding Schools of Nanyang Technological University. Built on a culture of excellence, the School is renowned for its high academic standards and research. It is one of the largest EEE schools in the world, with more than 120 faculty members and an enrolment of more than 5,000, of which about 2,000 are graduate students.
We are seeking highly motivated individuals to join our team as
Assistant Manager .
Overview
As an
Assistant Manager , you will play a key role in driving operational excellence across various administrative functions in the School of Electrical and Electronic Engineering. This position is based at NTU's main campus and is part of the school's central administrative team supporting faculty members.
Key Responsibilities
Provide comprehensive administrative support to faculty, including procurement, claims, travel arrangements, and document submissions
Coordinate academic processes such as exam administration, mark entry, and related support
Support research administration by assisting with proposal preparation, submission coordination, and budget tracking
Monitor fund utilization, maintain expenditure records, and assist PIs in managing research grant budgets
Prepare and consolidate research data and indicators for reporting and submission
Liaise with internal departments (e.g., Finance, HR, Research Office) and external vendors to resolve budgetary, compliance, and process-related issues
Organize and support school-level events, seminars, meetings, and academic visits, including logistics and documentation
Contribute to digitalization and workflow improvements to enhance efficiency and service delivery
Maintain updated records, prepare internal reports and presentation materials
Provide secretariat support for committees and meetings, including agenda preparation, minute-taking, and follow-up tracking
Liaise with internal departments and external stakeholders to ensure smooth execution of administrative processes
Qualifications
Bachelor's degree in any relevant field
A minimum of 3 years' working experience is required
Relevant administrative experience in a tertiary education or research environment is preferred
Strong communication and analytical skills
Ability to work collaboratively in a diverse team environment
Experience supporting multiple stakeholders and handling diverse administrative functions is essential
Previous experience in data analytics or statistical analysis is advantageous
Experience or IT skillsets to support automation and modernisation of administrative systems (preferred)
Experience in budget management, project coordination, and stakeholder engagement within an academic setting
We regret that only shortlisted candidates will be notified.
Hiring Institution: NTU
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