(Sr) Executive Asst

Senior Executive Assistant / Senior Associate Executive, Nursing Admin (2-Year Contract)
Join to apply for the Senior Executive Assistant / Senior Associate Executive, Nursing Admin (2-Year Contract) role at National University Hospital (NUH).
Career in the Hospital. Join our incredible team at the National University Hospital (NUH), where we believe that a hospital is more than just a workplace. We are driven by a shared purpose to support patients, families, and communities through care, innovation, and collaboration.
About NUH
National University Hospital (NUH) is Singapore’s leading university hospital, with a heritage dating back to 1905. We integrate clinical care with teaching and research, delivering tertiary medical care while fostering learning and innovation.
About Department And Purpose Of The Position
Nursing Administration works with Nursing leadership to oversee a range of functions including administrative, quality, innovation and technology, education, professional development, operations, information technology, risk, finance, strategy, infection control and sustainability. The job holder will provide comprehensive administrative support to the Nursing Department by managing communications, maintaining documentation, coordinating resources, and facilitating smooth operations. The successful candidate will pursue continuous improvement in work processes.
Key Responsibilities
Serve as secretariat for the department monthly combined meetings
Prepare certificates, awards and minutes for nurses’ mass communications platform
Nursing Department point of contact for hospital electronic messaging system
Order name cards and name stamps for nurses (when required)
Raise blanket purchase orders and coordinate with vendors for ward beverages and biscuits as part of nurse welfare initiatives
Manage Nursing email groupings and access requests for new or transferred nurses
Review and maintain the list of systems approvers for all Nursing cost centres
Ensure proper documentation and organization of departmental records
Assist in formatting, seeking approval from HOD and uploading plans, SOPs, HAPs, Procedure Manuals and risk assessment forms into the electronic Document Control System (e-DCS)
Ensure timely reminders for document updates and approvals
Issue and collect access cards for docking stations and maintain equipment tracking
Monitor stock levels of stationery, PPE and related supplies; procure as required
Provide administrative support in quality and innovation projects as needed
Undertake additional tasks as assigned by Section Heads, Assistant/Deputy Directors of Nursing and/or Chief Nurse
Key Requirements
Diploma in Business Administration, Healthcare Administration, or related field
1-2 years of experience in administrative roles, preferably in a healthcare setting
Excellent organizational and time management skills
Strong attention to detail and accuracy
Proficiency in Microsoft Office Suite and SharePoint
Ability to maintain confidentiality and handle sensitive information
Excellent written and verbal communication skills
Ability to work independently and as part of a team
NUHS core values alignment
Other Details
Seniority level: Mid-Senior level
Employment type: Contract
Job function: Administrative
Industries: Hospitals and Health Care
Closing & Applications: When you join NUH, you become part of a dynamic and collaborative environment where expertise and compassion come together. This role offers the chance to contribute to patient care and hospital operations, with opportunities for professional growth.
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