Business Support Assistant

Roles & Responsibilities

About Us:
From business process re-engineering to global business expansion for Japanese corporations, ABeam Consulting has served our clients through more than 40 years of growth. With our vision of being the No. 1 global consulting firm from Asia, ABeam Consulting helps our clients take on the challenge of business transformation. With 4,400 consultants in Japan, and 3,100 in overseas offices concentrated in Asia, our 7,500 consultants and global alliance partners provide truly comprehensive services.
Job Summary
We are seeking a highly organized and proactive Business Support Assistant to support one of our departments in a wide range of administrative, coordination, and operational tasks. The successful candidate will work closely with internal teams, external partners, and vendors to ensure the smooth and efficient running of day-to-day operations.
Key Responsibilities:

• Provide administrative and coordination support to ensure smooth departmental operations.
• Manage internal documentation, including subcontractor lists, job descriptions, contracts, and project-related records.
• Assist with scheduling, meeting arrangements, room bookings, and business travel logistics.
• Support document preparation such as estimates, reports, invoices, and internal communications.
• Coordinate the submission, filing, and tracking of timesheets, work orders, and expense reimbursements.
• Monitor and maintain department systems and databases, ensuring accurate and timely updates.
• Liaise with internal and external stakeholders for meeting coordination, vendor management, and information sharing.
• Support the preparation and organization of departmental events, conferences, and business functions.
• Track and managing inventory related to departmental equipment, client cards, and IT assets.
• Assist with reporting activities, including gathering industry insights and preparing briefing materials.
• Perform other administrative duties and project support tasks assigned to contribute to the overall efficiency of the department.

Requirements:

• Bachelor's Degree or Diploma in Business Administration, Management, or related fields.
• Min. 3–5 years of experience in administrative, operations support, or project coordination roles.
• Proficient in Microsoft Office (Excel, Word, PowerPoint) and comfortable with new internal systems.
• Strong organizational skills with high attention to detail.
• Good communication in both English and Japanese languages (written and spoken) to effectively coordinate across multiple stakeholders, clients and vendors.
• Ability to multitask and manage priorities effectively under tight deadlines.
• Proactive, resourceful, and able to work independently with minimal supervision.
• Experience in a multinational or cross-functional environment is a plus.

Why Join Us
At ABeam Consulting, we place a strong emphasis on collaboration, and helping our employees grow and develop their skills, offering a supportive and empowering work environment. With a presence in multiple countries and a diverse range of clients, ABeam Consulting offers an exciting and dynamic workplace for individuals looking to build a career in consulting. ABeam Consulting has also recently joined SAP's regional strategic partner initiative as their first regional partner in the region and has also been recognized by UiPath as a Diamond Partner in providing RPA solutions. With such accolades, we aim to continue driving enterprise and digital transformation initiatives in order to transform the way people work and communicate in the digital age. In addition, our industry team is working tirelessly in order to bring more solutions to the banking and finance sector.
We regret only shortlisted candidates will be notified.

Tell employers what skills you have
Digital Transformation
Ability to Multitask
Internal Communications
Microsoft Office
Inventory
Job Descriptions
Business Process Reengineering
Estimates
Business Travel
Vendor Management
Administration Management
Project Coordination
Microsoft Word
Business Transformation
Japanese

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