Administrative Coordinator

7 days ago

Singapore beBeeMaintainer Full time

Housekeeping Department Support Professional

This role plays a vital part in ensuring the smooth operation of our Housekeeping department by providing comprehensive administrative support.

Key Responsibilities:

  • Maintaining and updating accurate records, filing systems and reports to ensure efficiency and productivity. This includes managing Pest control records, staff attendance, overtime records, landscape records, room cleaning reports, Lost & Found items and Laundry and Linen inventory.
  • Preparing and distributing operational reports according to company guidelines.
  • Overseeing the purchase order process and ensuring timely delivery of items.
  • Liaising with procurement teams for contract renewals and purchase-related tasks.
  • BUILDING AND MAINTAINING POSITIVE RELATIONSHIPS WITH VENDORS AND COLLEAGUES.
  • Ensuring compliance with all Standard Operating Procedures (SOPs).
  • Monitoring guest requests, special room setups, complaint resolutions and tracking inventory levels.
  • Managing office supplies, cleaning materials, guest amenities and ensuring adequate stock levels.
  • Supporting monthly and quarterly inventory counts and reconciliations.
  • Coordinating the delivery of guest requests, such as extra amenities.
  • Ensuring full compliance with legislated workplace health and safety requirements.
  • Clearing outdated reports, documents and Lost & Found items in line with data retention standards.

Required Skills:
This position requires strong organizational skills, attention to detail, effective communication and problem-solving abilities. The successful candidate will be able to work efficiently in a fast-paced environment and maintain confidentiality when handling sensitive information.

Benefits:
This role offers opportunities for growth and development within the Housekeeping team, as well as the chance to make a positive impact on our guests' experiences.

Contact Information:
Please note that we do not accept unsolicited applications. If you are interested in this role, please submit your application through our official channels.

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