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Property Executive/Officer

3 weeks ago

Singapore Savills Property Management Pte Ltd Full time

Job Description:
Ensure the smooth operations and effective management of properties managed by the Company.
Handle all administration works and correspondence relating to the management of the properties under the company's portfolio. Supervise the site staff. Help coordinate the works of the building supervisor, fire safety manager and the technicians assigned to respective properties.
Manage bookings, maintenance of all facilities (swimming pool, spa pool, sauna, gym, squash and tennis courts, playgrounds, putting green, BBQ pits, function room, games room, etc, at respective properties managed by the company).
Plans, organise activities and put up decoration during major festive seasons when required (eg: Lunar New Year, Hari Raya, Moon Cake Festival, National Day, Christmas, when required).
Conduct routine checks for all building structures, surrounding areas, mechanical & electrical equipment and carry out / make recommendations for preventive maintenance works when required, including inspection for encroachment and site clearance works when required.
Conduct regular meetings with Councils / Owners and submit minutes of meetings for record purposes, including the conduct of Annual General Meeting when required.
Periodically update the Councils /Owners on the financial status and prepare budgets for both the Management and Sinking Funds.
Attending to daily operation and administrative works:
Updating the subsidiary proprietors list and change of address;
Filing of correspondence and follow-up on essential matters;
Submission of returns when required by various government's authorities;
Preparation of reports for review by Councils / Owners;
Assist potential client of new developments in preparation and printing of handbook, handover kits, prepare building defects list and fixing date of inspection, and appointments for works to be carried out.
Handling and keeping records of security pass / car park labels as approved.
Assist in the collection of rental / management and sinking funds / administration fee / renovation deposits / security pass where necessary and when required to liaise with Councils / Owners on issue of legal demand letters and follow-up actions.
Conduct inspection of services carried out by term and ad-hoc contractors and make recommendations for release of payments.
Any other jobs as and when assigned by the Manager.
Job Requirements:
Degree or Diploma in Building/Estate Management or related discipline
At least 2 year relevant experience
Knowledge with Building Maintenance and Strata Management Act will be an added advantage
Those with M&E experience would be advantage
Good leadership ability with excellent interpersonal and communication skills
Possess good customer service skills
Good decision making skills and effective problem solver
An eye for details
Proficient in MS Office applications
"We regret that due to anticipated overwhelming response, only successfully shortlisted applicants will be contacted."
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