Executive Assistant

4 days ago

Singapore Mapped Full time

About the Company Our client is a stealth-mode, high-growth trading technology firm operating at the cutting edge of quantitative finance and crypto. With a lean team of fewer than 15 people, they are scaling fast — and need operational firepower to keep up with demand. This is a rare chance to step into an early-stage startup where every action has direct impact, and where you’ll operate side-by-side with founders and senior leadership driving 24/7 growth. Role Overview We’re looking for a mission-critical Executive Assistant who thrives in chaos, takes initiative, and wants to be more than “just an EA.”This role is half Executive Assistant, half mini Chief of Staff : you’ll manage the daily operational backbone (scheduling, recruiting, admin) while also plugging gaps, unblocking leadership, and keeping the company’s momentum sharp. If you’re hungry, adaptable, and want front-row access to how a high-growth startup scales globally — this is it. Key Responsibilities Core Duties Master calendar coordination and time-zone alignment for senior leadership (CEO, Co-Founder, Head of Growth)Handle admin tasks, document prep, and rapid follow-ups Drive recruiting ops: scheduling, candidate check-ins, coordinating with hiring team Serve as the “catch-all” operator — solving whatever slows the team down Stretch Opportunities (for the right person)Assist with internal projects, research, and reporting Contribute to customer/community support touchpoints Take on special projects with founders that cut across business functions Requirements Startup mindset — urgency, ambiguity, and “always-on” pace energize you, not drain you Proactive problem-solver — anticipate needs and act before being asked Tech-savvy operator — comfortable with productivity tools, Slack/Notion-type workflows Strong communicator — polished written and verbal English Organized and detail-driven — able to keep multiple plates spinning smoothly Personable & adaptable — you can hold your own with founders, partners, and candidates alike Nice-to-Have Prior EA or Chief of Staff experience in a startup or founder-led environment Experience supporting senior executives with heavy workloads and shifting priorities Willingness to travel 1–2 times per year for global conferences and offsites Why Join Us?Work directly with founders and leadership at a pivotal scaling moment Become the operational heartbeat of a company doubling revenue every two weeks Fully remote, globally distributed team with elite operators and technologists Unparalleled exposure to crypto, HFT, and startup growth operations Competitive compensation + future growth opportunities Equal Employment Opportunity We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, or age. #J-18808-Ljbffr

  • Executive Assistant

    1 week ago

    Singapore BTI Executive Search Pte Ltd Full time

    Executive Assistant to CEO – Trusted Partner in a Stable Corporate Environment Our client is seeking a dependable and professional Executive Assistant to provide dedicated support to the Chief Executive Officer of a well-established and reputable organisation. This is a vital role for a detail-oriented individual who values structure, professionalism, and...

  • IT Executive

    2 weeks ago

    Singapore Spearing Executive Search Full time

    Job Description Our client is looking for someone who is self-motivated, proactive, meticulous and adapts fast to changes. As the IT executive, you will need to have good communication skills and be a team player. You will need to work well under pressure and know how to prioritize tasks effectively. You need to be innovative and creative and come up with...

  • HR Executive

    2 weeks ago

    Singapore Spearing Executive Search Full time

    Job description The role will play a critical role in implementing and supporting the HR Operations of an Employer of Choice in the Logistics and Manufacturing industry. As a HR Executive, you will be responsible for providing support in various HR functions, including recruitment, compensation and benefits, performance management, and employee...

  • Retail Consultants

    2 weeks ago

    Singapore The Executive Home Store Full time

    The Executive Home Store Italian Furniture and Lifestyle Store has vacancies for: **Retail Consultants / Executives** for those who want a career in retail - Promote sales of Italian imported furniture and lifestyle accessories - Identify marketing opportunities for new customers - Maintain and service existing customers’ database - Good professional...

  • Corporate Communications Executive

    25 minutes ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    **Job Description & Requirements** Executive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner. **What we offer** In order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for highly...

  • Corporate Communications Executive

    2 weeks ago

    Singapore Executive Ship Management Pte Ltd Full time $60,000 - $120,000 per year

    Job Description & RequirementsExecutive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.What we offerIn order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for highly motivated and...

  • Operations Executive

    6 minutes ago

    Singapore Richdale International Executive Search Full time

    You need to assists management in preparing commodities sale and purchase contracts. - You need to plans and executes the shipment as per the commodity contract involving. - Timely and accurate preparation of full set of shipping documents. - Able to coordination with suppliers, shipping companies, and clearing and forwarding agents regarding progress of...

  • Corporate Communications Executive

    4 weeks ago

    Singapore EXECUTIVE SHIP MANAGEMENT PTE LTD Full time

    Roles & ResponsibilitiesJob Description & RequirementsExecutive Ship Management (ESM) is a premier ship management company preferred by the industry leaders for our superior professional expertise and bespoke services to discerning shipowner.What we offerIn order to keep pace with its growth and expansion, Executive Ship Management Pte Ltd is looking for...

  • Legal/Senior Legal Counsel, Corporate

    6 days ago

    Singapore Space Executive Full time

    Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Legal/Senior Legal Counsel, Corporate (min 8 PQE) – Digital Infrastructure Developer/Operator Get AI-powered advice on this job and more exclusive features. Direct message the job poster from Space Executive Recruiting the world's best Legal & Compliance...

  • Research Assistant

    2 weeks ago

    Singapore Artemis Executive Solutions Full time

    Seeking a junior (with or without prior experience) administrative assistant based anywhere in the world, who will work remotely as an independent person to assist our team leads in managing the administrative processes. **Responsibilities**: Support to team leads Organise and manage replies Establish communication between assigned clients Create and...