Project Coordinator

Overview
DVI Solutions is a leading provider of audio-visual setups to help clients communicate and collaborate better—whether with colleagues across the office or partners globally. We have a presence across Japan, Singapore, Thailand, Shanghai, Hong Kong, Philippines, Vietnam, India, Malaysia and Indonesia. Our satisfied clients include corporations, government agencies, schools, retail stores, hotels and many more.
Job Summary
The Project Coordinator will support the planning, execution, and delivery of workplace technology projects aimed at improving business environments through the deployment of IT solutions, collaboration tools, and smart workplace technologies. This role involves coordinating between cross-functional teams, tracking project progress, managing documentation, and ensuring timely communication with stakeholders.
Key Responsibilities
Assist Project Managers in the planning and implementation of workplace technology initiatives, including software rollouts, hardware installations, and infrastructure upgrades
Coordinate day-to-day project activities, ensuring tasks are completed on time and within scope
Maintain project schedules, track milestones, deliverables, and dependencies using project management tools
Facilitate communication between technical teams, vendors, clients, and business stakeholders
Prepare and distribute project documentation such as meeting minutes, status reports, risk logs, and action items
Monitor project budgets, resource allocation, and procurement processes related to technology solutions
Identify potential project risks or issues and escalate to project leads with recommendations
Support testing, deployment, and post-implementation review processes to ensure solutions meet business requirements
Organize and coordinate training sessions or workshops for end-users on new workplace technologies
Ensure compliance with company policies, industry standards, and security protocols throughout project lifecycles
Requirements
Bachelor's degree in Business Administration, Information Technology, or related field preferred
2+ years experience in project coordination or management, ideally within IT or technology services
Familiarity with workplace technology solutions such as collaboration platforms (Microsoft Teams, Zoom), device management, network infrastructure, or smart office systems
Proficient in project management software (e.g., Microsoft Project, Jira, Asana)
Strong organizational skills with the ability to manage multiple tasks and deadlines
Excellent verbal and written communication skills
Ability to work collaboratively across diverse teams and manage multiple stakeholders
Basic understanding of IT infrastructure, software deployment, and change management processes
Problem-solving mindset and attention to detail
Why Join Us
Opportunities to work on regional projects with global brands
Exposure to multinational clients, cross-border teams, and cutting-edge technology
Exposure to solutions that include immersive video walls, hybrid meeting tech, collaboration tech, digital transformation, smart workspace integration and much more
Team-oriented culture that encourages collaboration and continuous learning
Involved in custom projects for high-profile clients, DVI offers opportunities to expand your portfolio and build a specialized skill set
A booming industry with the rise of hybrid workspaces and smart office solutions
Competitive performance-based bonuses and salary increments
Comprehensive benefits including unlimited general practitioner (GP) visits, hospitalization and specialist coverage, birthday leave, menstrual leave, and more
EEO Statement:
DVI Solutions is an Equal Opportunity Employer. Qualified applicants are considered for employment without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, or veteran status.
Seniority level
Associate
Employment type
Full-time
Job function
Project Management
Industries
IT Services and IT Consulting
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