Receptionist

1 week ago

Singapore Millennium Full time

Overview
We are seeking a professional and motivated individual to join us as a
Receptionist . As the first point of contact for clients, partners, and visitors, you will play a crucial role in creating a positive and welcoming atmosphere that reflects our firm's commitment to excellence and professionalism.
The ideal candidate should possess exceptional communication skills, a polished appearance, and the ability to handle a fast-paced environment with poise and efficiency.
Responsibilities
Handle incoming calls by directing them appropriately or taking accurate messages
Maintain a professional and friendly demeanor to ensure a positive first impression for visitors
Manage the booking and setup of conference rooms for calls, meetings, etc.
Keep the reception area tidy and presentable, performing regular meeting room checks for quality assurance
Ensure effective and swift communication within the team and across departments
Ensure all actions align with the firm’s values
Administrative Support
Order and maintain firm products such as stationery, printer supplies, and consumables
Organize and maintain records for invoices, expenses, and financial documentation
Facilitate workstation arrangements for visiting staff
Perform ad hoc duties as assigned by the Office Manager
Facilities Management
Control and monitor service providers’ and contractors’ access to office premises (e.g., courier services)
Record contractor activities onsite in coordination with the Security Team
Support Millennium’s security standards as required
Assist the department with office moves and other general ad hoc projects
Qualifications and Skills Required
Minimum 3–5 years’ experience in a receptionist or front desk role, preferably within a financial institution or professional setting. Familiarity with hedge funds or the financial industry is a plus
Excellent verbal and written communication skills
Professional appearance, demeanor, and attitude
Strong organizational skills with high attention to detail and the ability to prioritize tasks in a fast-paced, high-pressure environment
Proficiency in Microsoft Office Suite (Word, Excel, Outlook) is required
Experience with phone systems, appointment scheduling software (e.g., EMS), and other office tools is beneficial
Experience in purchasing, invoicing, and procurement processes is a plus
Ability to work well independently and as part of a larger team
A proactive and adaptable mindset to handle dynamic office environments
Seniority level
Mid-Senior level
Employment type
Full-time
Job function
Administrative
Industries
Investment Management
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