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Executive Administrator

1 week ago

Singapore Superworld Electronics (S) Pte Ltd Full time

Looking for candidates available to work:
Monday: Morning
Tuesday: Morning
Wednesday: Morning
Thursday: Morning
Friday: Morning
1 year of relevant work experience required for this role
Work visa can be provided for this role
Organize business and personal events, meetings, or gatherings, including booking venues and handling logistics.
Provide day-to-day administrative support to Chairman and General Manager.
Provide support with personal tasks, including managing errands, overseeing household matters, and conducting personal activities arrangement.
Provide support for medical appointments and healthcare coordination for Chairman and General Manager.
Serve as a point of contact for internal and external communications.
Liaise on and monitor Chairman’s investment projects and maintain accurate financial records.
Handle banking transactions and financial administration.
Facilitate restaurant reservations and dining arrangements.
Address last-minute changes, provide real-time support and execute additional assignments as delegated.
Administrative Support:
Ensure the office environment is organized, tidy, and conducive to productivity.
Maintain office supplies inventory and coordinate with vendors for office needs.
Assist in planning and scheduling travel arrangements for team members.
Assist in organizing company events, training sessions, or team-building activities.
Distribute memos, announcements, and other communications within the team.
Draft and edit professional emails, letters, and other communications.
Handle phone calls and messages, screening and directing them appropriately.
Coordinate travel arrangements, including flights, accommodations, and transportation and prepare travel expense reports and ensure all travel documents and tickets are in order.
Manage expenses, invoices, and payments as needed.
Organize purchasing, packaging, and distribution of corporate gifts.
Job Requirements:
5 years of Secretary experience at Executive level and Office Administration work.
Minimum Diploma in Business Administration or equivalent.
Professional and positive attitude.
Good hands-on knowledge of Microsoft Office (PowerPoint, Word, Excel).
Able to work independently with initiative.
Good written and verbal communication.
Able to multi-task and communicate well with people of all levels.
Able to handle sensitive matters with a high level of confidentiality.
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