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Ship's Store Purchaser
1 week ago
Ship's Store Purchaser / Vessel Store Purchaser
Identify, qualify, and select vendors of materials, equipment, products, or services, and conduct overall Ship's Store supplier management.
Manage purchase requisitions/orders.
Obtain quotes for various Vessel stores, spares, and services arrangement based on RFQ from vessels and vessel managers / operations teams.
Ensure that all purchasing activities are carried out in accordance to the organisation’s purchasing guidelines and procedures.
To establish framework agreements with suppliers and ensure relevant goods and services are purchased under such agreements whenever possible. Negotiate with suppliers to deliver best results for the company.
Keep update of purchase order into company costing system;
Make monthly purchase report;
Update vender list of suppliers and subcontractors, build up and update direct contact with local and overseas makers;
Build up and update data base of company production consumables, ship store supply and ship spares for quotation and purchase purpose;
Prepare documents including delivery order and apply related permits for ship’s repairs at request;
Assist for operations arrangement, such as coordination with ship’s agent, superintendent, sub-contractors and our repair team for daily operation if necessary;
To conduct periodic vendors appraisals and price comparisons.
Arrangement of servicing and services towards meeting Class requirements such as Class Annuals and other related services.
Ensure that proper cost/benefits evaluations are made prior to bringing forward any recommendations.
To oversee the entire purchasing documentation process and ensure quarterly cost reports are submitted.
Oversee and ensure that all invoices are correctly matched to PO and DO. Ensure all invoices are checked and input of the relevant account codes on the invoices.
Oversee and ensure that all invoices are approved by the relevant person and passed to accounts in a timely manner.
Communication with clients for approvals incl. of checking and monitoring the status of various requisitions.
Arrangement of freight to the vessel and ensuring spares /stores reach in time with regular follow-up.
Provide suggestions and feedbacks for the improvement of the execution of tasks and working instructions.
Undertake any ad-hoc duties and additional responsibilities as and when required.
Requirements and Experience:
(Essential skills, qualifications, and experience)
Similar experience with Marine Supply (Ship's Store Purchasing)
1 year experience undertaking procurement requirements
Having worked in the maritime and shipping industry, either with ship management companies or ship owners as a Purchaser.
An understanding of the dynamics involved with purchasing requirements for vessels and their changing needs.
Experience in managing logistics (delivery, supply chain) requirements for ship's stores
Knowledge and experience of using purchasing systems for marine requirements.
Ability to communicate timely, efficiently, and effectively.
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