Executive, Special Events

7 days ago

Singapore World Aquatics Championships Singapore Pte. Ltd. Full time

As the Executive for Special Events at the World Aquatics Championships 2025, you will work closely with the Team Lead of Special Events to ensure the successful planning, organisation, and execution of the opening and closing ceremonies and sports presentation. Your responsibilities include coordinating with various stakeholders, managing project timelines, and assisting with the successful implementation of all special events associated with the championship.
In this role, You will,
Event Planning and Execution
· Assist specific aspects of event planning, such as program development, logistics, technical requirements.
· Coordinate with internal and external stakeholders, including event production companies, venue operators, artists, performers, and government representatives.
· Ensure adherence to project timelines and budgetary constraints.
· Assist in overseeing the execution of events, manage on-site logistics, troubleshoot issues, and ensure a seamless and memorable experience for attendees.
Sports Presentation
● Conduct research, stay updated and prepare sports news, trends, and statistics to provide accurate and timely information.
● Deliver live and/or pre-recorded sports news, highlights, and analysis in a clear, engaging, and professional manner.
● Engage audiences with compelling and accurate reporting.
● Maintain high standards of journalism and broadcasting ethics, ensuring content accuracy and impartiality.
● Work closely with team members and other stakeholders to ensure smooth production and delivery of sports content.
Victory Ceremony
● Plan and coordinate all aspects of the victory ceremony, including timing, logistics and participant involvement.
● Host and coordinate victory ceremonies for competition events, ensuring a memorable experience for winners and spectators.
● Manage the presentation of medals and other awards to the athletes in a professional and engaging manner. Ensure that the presentation is conducted with professionalism and respect.
● Adhere to official protocols and procedures, including national anthems and formalities. Ensure that all necessary formalities are conducted in accordance with traditions and regulations.
● Oversee the post-ceremony activities, including athlete interviews, photo opportunities and media interactions.
Spectator Engagement
● Enhance the event experience for spectators by interacting with the audience, facilitating live interviews, and managing fan activities. Utilize social media and other platforms to increase engagement and excitement.
● Foster a positive atmosphere by engaging with the audience before, during, and after events. Respond to spectator inquiries and feedback in a timely and professional manner.
● Provide clear and timely information to spectators regarding event schedules, venue layouts and any changes or updates through various communication channels, including public address systems and digital screens.
Stakeholder Communication
· Liaise with various stakeholders, including government officials, sponsors, media partners, and participating teams.
· Communicate relevant information, updates, and requirements to stakeholders in a clear and timely manner.
· Respond to inquiries and address concerns effectively and professionally.
Knowledge Management
· Assist in maintaining detailed records of event planning, budgets, contracts, and correspondence.
· Prepare regular reports on event progress, budget utilization, and key metrics.
· Provide post-event evaluations, identifying successes, areas for improvement, and lessons learned.
What we are looking for
Requirements
We are looking for self-motivated individuals who value integrity, teamwork and take pride in going the extra mile to provide excellent service to stakeholders and the community. This individual should be a sport advocate through living an active lifestyle and staying active. If you share our vision and want to be part of our dynamic team, join us now
In addition, an ideal candidate should possess the following:
A minimum of 3 years of experience in events planning and execution, preferably in sports or large-scale events.
Diploma, Bachelor's Degree in Event Management, Hospitality, or a related field.
Highly organized with the ability to manage multiple priorities simultaneously.
Strong ability to write and engage with stakeholders.
Ability to work in a fast-paced and dynamic environment under minimal supervision.
Familiarity with the aquatic sports industry is an advantage.
Flexibility to work irregular hours and travel as needed during the event, including weekends and holidays.
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