Senior Assistant Executive

3 days ago

Singapore Singpass Full time

What the role is:
We are looking for a Senior Assistant Executive (Business Partnership Team).
What you will be working on:
As a Senior Assistant Executive (Business Partnership Team), you will take on the following roles:
Operations and administrative specialist role to provide efficient and streamlined support for the team in managing HR processes (e.g. recruitment) and ensuring that issues are flagged out and rectified.
Ops-Tech role to manage technical challenges in various HR-related platforms (e.g. HR & Payroll System (HRPS), One Talent Gateway (OTG), etc.), including embracing automation tools (e.g. RPA, AI, etc.) to improve operational efficiency.
Service-oriented role to deliver HR services to agencies and stakeholders (e.g. potential candidates, employees, etc.) in a customer-centric manner.
You will be responsible for the following:
Provide robust end-to-end admin and operations support to various HR services (e.g. recruitment, onboarding, deployment, learning completion, annual security declarations, exit, etc.).
Manage and maintain staff databases (HRPS or offline databases) in a conscientious and timely manner to ensure accuracy of record-keeping.
Advise basic pay-related matters to employees, liaising with Vital and HRPS to effectively understand issues before advising employees.
Manage and maintain the Organisation Management (OM) module in HRPS for each agency, understanding the intricacies of the OM module and the downstream implications of data in the OM module.
Ensure the efficiency and efficacy of HR service delivery through standardisation, process redesign, integration of HR tech, sharing of best practices, collaboration with Vital, etc.
Adopt and adapt HR products/services (e.g. learning solutions, onboarding packages, etc.) and contextualise (if necessary) to meet agencies’ needs.
Understand the different operating environments across agencies and adapt work approaches accordingly.
Execute the data entry and data flow in HR processes (e.g. recruitment) to enable the development of people analytics.
What we are looking for:
Join us if you have the passion in the people business We are looking for individuals who possess the following competencies:
Thinking Clearly and Making Sound Judgements:
Strong analytical and critical thinking abilities. Able to make sound and timely decisions. Thinks ahead to anticipate issues, identify opportunities and appreciate implications.
Working Effectively with Stakeholders:
Can work effectively with and mobilise stakeholders towards a common purpose and deliver outcomes. Creates and promotes opportunities for collaboration across boundaries.
Recruitment & Employer Branding:
Able to articulate the organisation’s unique identity, develop and implement recruitment strategies (sourcing, assessment and selection).
Ops-Tech Planning & Solutioning:
Able to establish and manage effective and efficient HR management systems and leverage new technology to enhance HR operations and service delivery.
HR Business Partnership:
Able to help facilitate and develop holistic HR decisions, operations and initiatives based on business priorities, perspectives and desired outcomes.
Additional Info:
As this role requires the officer to provide HR support for a few agencies, the officer will be required to flexibly commute between the Treasury Building and CREATE Tower.
Your career development:
As part of your continuous development, you will have learning and developmental opportunities that PSD provides as the central people agency. There could also be opportunities for cross-functional projects to expand your horizon and enable you to contribute beyond the area of HR. There are opportunities for internal job rotations to hold portfolios in other PSD functions during your career with us.
Applicants will typically be notified on whether they are shortlisted or not within 4 weeks of the closing date of the job posting. Successful candidates will be offered a 1-year contract in the first instance.
About Public Service Division:
The Public Service Division (PSD) aims to build a first-class Public Service for a successful and vibrant Singapore. We do this through public sector leadership development, capacity and capability building and the promotion of quality services at all levels of the Public Service. We are looking for outstanding candidates with the vision and passion to contribute to help shape Singapore.
Why Join Us:
When you join PSD, you become part of a community that learns together and cares for one another. We look out for your well-being and partner you in your career growth. Being in the business of developing People and driving transformation makes our work deeply Purposeful. What you do will impact our public officers and agencies, and in turn make a difference to Singapore and Singaporeans. If you share our passion in reimagining the Possibilities and pushing boundaries to shape a first-class Public Service, we welcome you to join us
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