Procurement executive

3 days ago


Singapore TIME's Group Full time

Purchasing, Procurement & Inventory (Manufacturing, Transport & Logistics) Collaborate with internal departments to understand procurement requirements, ensuring clarity of needs and specifications. Verify all supporting documents, including requisitions, contracts, vendor quotes, and approvals, to ensure compliance with organizational policies and procedures. Create, review, and process purchase orders promptly, ensuring accurate details such as pricing, quantity, delivery terms, and payment terms are reflected. Track and follow up on the status of purchase orders to ensure timely approvals and issuance. Resolve discrepancies or issues related to purchase orders, coordinating with relevant departments and suppliers to ensure smooth transactions. 2. Record Maintenance Maintain an organized and centralized procurement database, including purchase orders, supplier communications, contracts, and other procurement documentation. Ensure proper document control, archiving, and retrieval processes to maintain compliance with internal audits and external regulations. Update supplier profiles, payment terms, and performance records regularly to reflect current information. 3. Reporting and Data Analysis Generate detailed procurement reports for management, covering areas such as purchase history, spending patterns, and supplier performance metrics. Analyze procurement data to identify cost-saving opportunities, process improvements, and trends that can inform strategic decision-making. Prepare forecasts and budgets for procurement activities based on project requirements and historical data. 4. Supplier Onboarding and Management Manage the end-to-end supplier onboarding process, including background checks, qualification assessments, and documentation reviews. Ensure suppliers meet company standards for compliance, quality, and reliability. Build and maintain strong relationships with suppliers, ensuring clear communication regarding expectations, performance feedback, and opportunities for improvement. Monitor supplier performance and resolve any issues related to product quality, delivery, or contract terms. 5. Process Optimization and Support Collaborate with cross-functional teams to streamline procurement processes, ensuring efficiency and cost-effectiveness. Support the Procurement Manager in implementing procurement strategies, negotiating with suppliers, and conducting market research. Participate in periodic audits and reviews to ensure procurement activities align with company goals and regulations. Handle urgent procurement requests and unforeseen issues promptly, ensuring minimal disruption to operations. 6. Communication and Stakeholder Engagement Serve as a liaison between suppliers, internal teams, and management, ensuring all parties are aligned on procurement objectives and timelines. Communicate effectively with stakeholders in fluent English, both verbally and in writing, to resolve issues and provide updates on procurement activities. Facilitate meetings with suppliers and internal departments to discuss procurement plans and address any concerns. #J-18808-Ljbffr



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