Retail/Warehouse Admin Assistant

4 days ago


Singapore LOOKZ PTE. LTD. Full time
Job Title: Retail/Warehouse Admin Assistant
Location: Asiawide Industrial Building (with occasional travel to Balestier and Ubi)
Employment Type: (Full-time / Permanent)
Key Responsibilities:
1. Billing & Sales Documentation
  • Prepare and process:
    Quotations
    Sales Orders (SO)
    Delivery Orders (DO)
    Invoices
  • Ensure accuracy in all billing and sales-related documents.
  • Coordinate with the sales and warehouse teams for document flow.

2. Document Filing (Hardcopy & Softcopy)
  • Perform 3-way matching and proper filing of:
    Purchase Orders (PO)
    Delivery Orders (DO)
    Invoices
  • Scan, photocopy, label, and archive documents (digitally and physically).
  • Maintain well-organized filing systems for easy retrieval and compliance.
Note: This task requires extended time standing in front of photocopiers and scanners.
3. Inventory & Warehouse Admin Support
  • Assist in maintaining accurate stock records and documentation.
  • Support inventory movement tracking and periodic stock checks.
  • Liaise with warehouse staff for stock-in/out recording and reporting.

4. General Administrative Duties
  • Perform data entry and ensure accuracy in system updates.
  • Provide general admin and operational support to retail and warehouse departments.
  • Assist with any ad-hoc duties as assigned by management.

Requirements:
  • At least 1-2 years of administrative or warehouse support experience.
  • Strong attention to detail, especially in document handling and filing .
  • Physically able to stand for extended periods for scanning/filing tasks.
  • Proficient in Microsoft Excel, Word, and document management software.
  • Good organizational and time-management skills.
  • Able to multitask and work independently.
  • Positive attitude, team player, and willingness to learn.
  • Comfortable with occasional travel between Asiawide, Balestier, and Ubi locations

Working Hours:
  • Monday to Friday: 10:00 AM - 7:00 PM
  • Saturday (Alternate): 10:00 AM - 4:00 PM

Work Location:
  • Primary: Asiawide Industrial Building
  • Occasional Travel To: Balestier and Ubi branches (as assigned)


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