Receptionist / Admin Associate, ARTC

14 hours ago


Singapore A*STAR - Agency for Science, Technology and Research Full time

Overview Join to apply for the Receptionist / Admin Associate, ARTC role at A*STAR - Agency for Science, Technology and Research Responsibilities Visitor Handling: Welcome visitors in a pleasant manner to provide the best front desk experience; ensure all visitors, contractors, and guests are registered upon arrival; ensure all access passes are accounted for and no unauthorized personnel enter the workshop; escalate security incidents immediately and ensure new visitors/contractors watch the safety video; maintain workshop PPE for visitors and conduct roll call during emergencies. Courier Handling: Handle internal/external courier services, including important documents to A*STAR and external parties; manage overseas shipments, contact forwarders for pick-up, prepare shipping documents, and record dispatch. Administrative Tasks: Open the mailbox daily and distribute mail to staff; manage stamp inventory and restock stamps when required; manage keys inventory at the reception and record key borrowing; upkeep admin asset inventory management and assist in admin purchases. Goods Receiving: Inform requestors of purchases arrival, check goods quantity against delivery orders, sign and acknowledge DO, and hand DO/invoices to Finance; scan all invoices/Delivery Orders and assist in SAP Goods Received updates. Miscellaneous: Activate the welcome board for VIP guests, maintain 5S standards for reception, and ensure lights and electronics are secured after working hours; perform any other duties assigned by the supervisor. Job Requirements At least 1 year of experience in a receptionist or administrative role is highly desirable Excellent communication and interpersonal skills to interact effectively with visitors and staff Proficiency in Microsoft Office Self-driven, meticulous, able to multi-task and work independently and as part of a team Flexibility to adapt to changing priorities and handle unexpected situations Eager to learn new knowledge and technology Seniority level Entry level Employment type Full-time Job function Administrative Industries Research Services Referrals increase your chances of interviewing at A*STAR - Agency for Science, Technology and Research by 2x #J-18808-Ljbffr


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