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Mental Health Training Executive

3 weeks ago

Singapore HEALTHSERVE LTD. Full time

Reports to: Head of Mental Health Training and Community Outreach.
Job Summary

  • The Mental Health Training Executive will provide administrative and logistical support for mental health training programmes.
  • It involves coordinating training sessions, managing schedules, handling participant registrations, and ensuring smooth operations of workshops and events.
  • The ideal candidate is detail-oriented, organized, and able to support trainers and facilitators in executing high-quality training initiatives.

Roles and Responsibilities
1
• Oversee training coordination and logistics support.

  • Plan, schedule and coordinate mental health training sessions for migrant workers, volunteers and partners.
  • Coordinate and maintain logistics/ resources across the various training programmes.

2
• Learning administration

  • Maintain data of participants, trainers and stakeholders.
  • Manage registration, attendance tracking and pre/post evaluations.
  • Assist in report preparation, documentation and training feedback summaries.

3
• Data management and reporting

  • Identify organisational data sources to facilitate data measurement and analysis.
  • Collect and consolidate data from identified data sources.
  • Maintain and update records for training programme evaluations.
  • Conduct initial data analysis and report findings.
  • Compile data analysis reports to present findings.
  • Support tracking of training budgets, expenses, and reimbursements.

4
• Manage Stakeholders and Vendors on training-related enquiries

  • Document, monitor, and attend to training emails, queries, and other feedback.
  • Communicate with stakeholders on relevant training updates.
  • Coordinate relevant logistical arrangements with stakeholders (space needed, shelter, sound system, tables/chairs, etc.).
  • Coordination of volunteer trainers/facilitators.
  • Support curation and implementation of the organisation's marketing content based on defined marketing objectives and strategy.
  • Monitor outcomes to track if organisation objectives have been met.

Key Skills and Competencies

  • Knowledge of mental health education, psychological support and psychological first aid.
  • Understanding of community-based mental health services and stakeholder and vendor management.
  • Strong organisational and multi-tasking skills to handle multiple training programmes.
  • Experience in event coordination, logistics management or training administration.
  • Proficiency in Microsoft Office Suite.
  • Strong written and verbal communication skills for coordinating with stakeholders.
  • Data analysis skills, monitoring and evaluation of training data.
  • Ability to work independently while supporting a dynamic team.
  • Ability to conduct trainings is a bonus.

Qualifications

  • Diploma or Bachelor's Degree in Business Administration, Psychology, Social Work or related field.
  • Minimum 3 years relevant experience in administrative, events coordination or training support roles.

Working Conditions & Benefits

• Location: Ability to travel off site around the country and support trainings after office hours (evenings and weekends)
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