Legal Operations Executive

4 days ago

Singapore National University of Singapore Full time

The National University of Singapore is the national research university of Singapore. Founded in 1905 as the Straits Settlements and Federated Malay States Government Medical School, NUS is the oldest higher education institution in Singapore. About the Role We are seeking a dedicated Legal Operations Executive to join the Office of Legal Affairs (OLA). The role is designed to support legal operations by managing data, reporting, and streamlining processes. The Executive will engage in data management and visualizations, coordinating with the Office of Data & Intelligence (ODI), and ensure meticulous management of database records. Additionally, the role encompasses contributions to knowledge management initiatives, including creation of content, facilitation of legal training, and departmental communications to elevate the visibility and impact of OLA’s services throughout the University. Legal Operations Supporting OLA Associate Director in data management and the production of charts and data visualisation/analyses Coordinating with Office of Data & Intelligence for additional support Managing routine reporting and driving regular updating and closure of MatterSphere records Managing a proposed escalation framework for completion timelines Project management of efforts to devise and build departmental tools and processes to increase operational efficiency and automate where possible Knowledge Management and Communications Creating and producing content, including templates, guidance notes, playbooks, checklists, self‐help resources, training decks, videos, and other educational materials Supporting legal counsel on OLA’s knowledge management, education/training and community/relationship‐building initiatives Planning and production of regular departmental communications to raise the profile, reach and influence of Legal Development of OLA staff portal to support delivery of legal literacy efforts Qualifications Bachelor’s degree in Communication, Business Administration, Marketing or a related field A minor in Data Science or Analytics; Statistics or Mathematics; Computer Science or information Technology would be highly advantageous Strong project management skills, including managing workflows and timelines Excellent interpersonal and communication skills to collaborate with cross‐departmental teams Familiarity with AI and automation tools used in legal operations would be an added advantage Proficiency in data analysis software (PowerBI, Python, SQL), Microsoft Office, legal tech tools, and web design, animation, and publishing tools (Canva, Adobe Creative Suite, Adobe After Effects, WordPress, Elementor)More Information Location: Kent Ridge Campus Organization: Office of Legal Affairs Department: Office of Legal Affairs #J-18808-Ljbffr

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