Administrative Executive

7 days ago


Singapore Rikvin Pte Ltd Full time

Our client is a publicly listed group with regional operations, looking for an energetic Administrative Executive (or Admin Lead, depending on experience) to be the backbone of their Singapore office. This is a role for someone who thrives on variety. From running the office, to supporting senior leaders, to keeping operations tight and compliant.
What You’ll Do
Office & Facilities: Manage tenancy agreements, coordinate service providers (cleaning, air-con, pest control), and ensure smooth office operations.
Executive Support: Provide admin support to management, handle scheduling, visitor hosting, and confidential documents; oversee expense claims.
Travel & Logistics: Arrange flights, hotels, ground transport, and itineraries for employees and executives.
Documentation & Compliance: Maintain accurate records, licences, and statutory submissions in line with corporate requirements.
Vendors & Finance Flows: Manage vendor contracts, collect invoices, and support PO/AP processes with Finance.
IT & Access: Liaise with IT for equipment setup, access rights, and onboarding/offboarding checklists.
Events & Comms: Organise internal events, launches, and team-building activities; draft announcements and support internal communications.
Bilingual Support: Translate between Mandarin and English for documents, contracts, and meeting materials when required.
What You Bring
At least 3 years of experience in administration, office management, or executive support (senior candidates may be considered for Admin Lead).
Organized, detail-oriented, and able to handle multiple priorities under pressure.
Proficient in Microsoft 365 and collaboration tools, with the curiosity to pick up new systems quickly.
Service-oriented, discreet, and comfortable interfacing with both internal teams and external stakeholders.
This is a chance to step into a role with broad exposure. From boardrooms to back-end operations and make a real impact in a listed company environment.
All recruitment-related services are carried out exclusively through Rikvin Pte Ltd, which is a wholly owned subsidiary of In.Corp Global Pte Ltd. and the holder of a valid MOM Employment Agency (EA) License: 11C3030/R
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